Payroll & Benefit Administrator

Description

The Payroll & Benefit Administrator is responsible for managing all aspects of payroll processing and benefit administration to ensure that employees are paid accurately and on time. The Payroll & Benefit Administrator is responsible for the day-to-day management and administration of employee benefits programs, including health insurance, retirement plans, and other company-sponsored perks. Act as the primary point of contact for employee inquiries related to payroll/benefits, providing information, support, and resolution to issues.

Payroll Key Responsibilities:

• Acts as payroll administrator; partners with payroll company to ensure accuracy of all employee and BOD payroll records by maintaining databases with status changes, tax withholdings, benefit deductions; time off, direct deposits; may assist with bonus and incentive payments, SERP plans, year-end adjustments, etc.
• Coordination, implementation and administration of the employee timekeeping system to include weekly or bi-weekly verifications, troubleshooting with both employees and vendor; accrual tracking, time off; uploading data to payroll vendor
• Update payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department transfers. Resolve payroll discrepancies by collecting and analyzing information.
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
• Provide payroll information to employees by answering questions and requests.
• In coordination with accounting, reconciles payroll and benefit accounts to the General Ledger
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.

Benefits Key Responsibilities:

• Administer and manage comprehensive employee benefits programs, including medical, dental, vision, life insurance, disability, and retirement plans. Administer COBRA, FMLA, STD, LTD and any Worker’s Compensation Claims. Responsible for LOA tracking including FMLA and PFML leaves and Salary Continuation pay.
• Submit bi-weekly 401K contributions and act as liaison with 3rd party administrator and employees regarding all 401K and pension plan matters; prepares various reports for auditors, management, 401k plan administrator regarding eligibility, contributions, loans, adjustments, etc.
• Administration and maintenance of the electronic benefit system and all health and welfare plans to include benefit enrollments, terminations and changes with appropriate vendors for employees and retirees;
• Reviews and processes monthly billings from insurance providers and other HR related invoices; reviews discrepancies with carriers
• Ensure compliance with all federal, state, and local regulations regarding benefits, such as ERISA, COBRA, and HIPAA.
• Coordinate and conduct benefits orientations and open enrollment sessions, ensuring employees understand their options and how to access benefits.
• Maintain accurate and up-to-date benefits records and documentation, ensuring confidentiality and compliance with data protection standards. Stay informed about industry trends and regulatory changes to ensure the company remains compliant and competitive.

HRIS/Reporting/Administration:

• Preparation of any payroll, benefit or HR related reports for presentation to Sr. Management; auditors, vendors, etc. using various computer applications
• Data/Reporting expert on payroll, employee/BOD data and pay, reporting associated with EEOC, AAP, Compensation surveys, Non-Discrimination, DOL, other vendors. May compile reports from several different data sources.
• Maintains HR records of all types either electronically or manually and ensures they are up to date
• Assists in developing and implementing Human Resource Policies and Procedures with regard to Payroll, Benefits
• Updates job knowledge by participating in educational opportunities; attend seminars, webinars; reading professional HR & benefits publications
• Coordinate and/or assist with all HR activities to include volunteer opportunities, and other bank related functions
• Provides administrative assistance for the President/CEO to include Administration of BOD meetings; Coordination of meetings through OnBoard.
• Secretary for BOD meetings include taking notes and tracking attendance.
• Maintains HR records of all types either electronically or manually and ensures they are up to date

Requirements

• Bachelor’s degree in business, human resources or finance is preferred
• 3-5 years’ experience administering payroll required with a solid understanding of accounting fundamentals and payroll best practices.
• 3 years of experience in benefit administration desired
• Expert Level Excel skills; Intermediate level of MS Office skills, Adobe Acrobat Pro and ability to learn multiple platforms for Payroll, Benefit & HRIS systems (Paylocity)
• This role requires a thorough understanding of benefits policies, excellent organizational skills, and the ability to communicate effectively with employees and vendors.
• This role requires strong attention to detail, excellent organizational skills, and the ability to handle sensitive information with confidentiality. Familiarity with FLSA, COBRA, ERISA, FMLA and other HR related state and federal regulations.
• Confidentiality, professionalism, dependability and ability to multi-task are essential.
• Excellent verbal and written communication skills, and interpersonal skills