SY 26-27 Human Resources Clerk-Risk Management

PRIMARY FUNCTION: This position is responsible for performing clerical and secretarial duties for applicants, new employees, and existing employees concerning employment services and to the department staff with data, files, and clerical duties.

REPORTS TO: Human Resources Director, Risk Management

SALARY SCHEDULE: 103

WORK DAYS: 250

REQUIREMENTS:

• Education Level: High school diploma

Preferred: Coursework or training in business skills or office management

• Experience, Skill, and Certification:

• At least two years of work experience in a business office that involves direct customer contact, data entry, and the organization and maintenance of data and files.
• Work experience with Microsoft Office (particularly Word and Excel) as well as other software products and standard office machinery.
• Excellent oral and written communication skills, including the ability to draft responses to correspondence or to deliver information.
• Proven ability to understand and follow written or verbal instructions in a timely and accurate manner with attention to detail and the ability to complete work with minimal supervision.
• Ability to interact with employees and the public in a tactful and courteous manner, sometimes in difficult situations.
• Valid GaPSC Support License.

ESSENTIAL DUTIES:

• Receives and responds to all walk-in customers and departmental telephone calls regarding employment or concerns. Refers calls or customers to other staff if necessary.
• Performs assigned data entry functions; serves as backup for KRONOS timekeeping system data entry clerk.
• Verifies employment data; completes mandated district, state, and federal forms; and processes security checks and drug screening of candidates.
• Assists with completing initial hiring paperwork for special programs.
• Assists with processing of Student Accident Insurance.
• Assists with documentation for workers' compensation, safety, unemployment, and other claims and forms; responds to urgency and proper routing.
• Processes batches of documents for imagining, storage and disposal.
• Prepares correspondence involving employment, resignation, termination, suspension, leave of absence, and verification of employment and submits documents in accordance wit the practice of the division as directed.
• Retrieve mail, process, and deliver.
• Assists with other events and documentation as needed.
• Maintains supply of all departmental forms in easy-to-find filing system; assist with the preparation of benefits packets for new hires.
• Maintains employment departmental records and files, including spreadsheets, scanned documents, and other electronic and paper files.
• Assists with the preparation and completion of reports as requested.
• Maintains departmental supplies and storage area.
• Assists with the processing and orientation of substitutes, certificated employees and new classified employees.
• Drafts responses to correspondence as appropriate.
• Required to have prompt, regular attendance in-person and be available to work on-site, in person during regular business hours.
• Performs all other duties as necessary for the effectiveness of the department.

TERMS OF EMPLOYMENT

Incumbents will be considered “at will.” Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. The work calendar will be 250 days. (103) Non-Exempt

NON-ESSENTIAL RESPONSIBILITIES

A responsibility is considered to be “non-essential” (for the purposes of compliance with the Americans with Disabilities Act) if:

• it is shared between multiple incumbents in the job; or
• it could be performed by an employee in another job within the workgroup.

Note the responsibility number from the list in the “Duties and Responsibilities” section for those responsibilities that could be considered “non-essential” based on this definition.

Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered “non-essential” in a specific situation. Any request for accommodation must be reviewed on an “individual case” basis.

PHYSICAL AND SENSORY DEMANDS

Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. The category applicable for this position is listed below.

OFFICE Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.