Administrative Assistant to Principal / Office Manager

Souhegan High School serves the communities of Amherst, NH, and Mont Vernon, NH in SAU 39. Souhegan High School offers curriculum and programs that challenge and expand the comfortable limits of thought, tolerance, and performance. We are seeking student-centered educators to join our dynamic environment. If you value flexibility, collaboration, and professionalism and desire an opportunity for shared leadership, Souhegan may be exactly what you are looking for.

Job Description

Position: Administrative Assistant to the Principal and Dean of Faculty

Contract Period: Year-round (240 days), Non-Exempt

Reports To: Principal

Licensure/Certification: None Required

Evaluation: Annual, in accordance with district administrative procedure for staff evaluation

Position Goal: The Administrative Assistant to the Principal serves as the operational center of the Souhegan High School main office. This position provides high-level, confidential administrative support to the Principal and Dean of Faculty, coordinates the day-to-day functions of the main office, and ensures the school runs with professionalism and efficiency. The ideal candidate brings strong organizational skills, sound judgment, and a genuine commitment to the Souhegan community.

Qualifications

• Associate's degree preferred, or an equivalent combination of education and progressively responsible administrative experience.
• Three to five years of administrative experience, preferably supporting executive-level leadership in an educational or similarly complex environment.
• Exceptional organizational, time management, and prioritization skills.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated judgment, discretion, and ability to maintain confidentiality.
• Proficiency with Google Workspace and the ability to learn district software and technology systems.
• Ability to build positive, collaborative relationships with students, families, staff, and community members.
• Ability to anticipate needs, solve problems, and adapt to changing priorities.
  
  

Key Responsibilities

Administrative Support to the Principal and Dean of Faculty

• Manage the Principal's calendar, appointments, meetings, and daily schedule, proactively resolving scheduling conflicts and prioritizing competing demands.
• Attend meetings with the Principal as requested to capture context, identify action items, and independently coordinate follow-up tasks.
• Provide administrative support to the Dean of Faculty as needed.
• Anticipate recurring operational, communication, and event needs throughout the school year and execute them proactively with minimal direction.
• Serve as a trusted administrative partner by exercising sound judgment regarding issues that can be resolved independently and those requiring administrative attention.
• Screen, prioritize, and route communications, visitors, and requests directed to the Principal.
• Draft, edit, design, and distribute correspondence, reports, presentations, and other communications on behalf of the Principal.
• Support hiring processes by coordinating interviews, maintaining applicant records, and assisting with onboarding logistics.
• Maintain strict confidentiality regarding personnel, student, and school matters.
  
  

Main Office Operations

• Own the substitute coverage process, ensuring classroom vacancies are filled promptly, accurately, and communicated effectively to staff.
• Oversee the daily operations of the main office, ensuring efficient, professional, and welcoming service for students, families, staff, and visitors.
• Process purchase orders and assist with procurement while maintaining accurate records and documentation.
• Provide administrative support for professional learning by managing event setup, registrations, purchase orders, training records, and staff participation tracking.
• Manage copier operations, including vendor relationships, service requests, billing reconciliation, lease administration, and supply ordering.
• Manage all mailroom operations, including mail and parcel distribution, postage meter administration, supply ordering, lease coordination, and payment processing.
• Resolve routine operational issues independently and coordinate solutions across departments as needed.
• Maintain an organized, efficient, and welcoming front office environment that reflects positively on the school.
  
  

Building Use and Scheduling

• Own and maintain the master building calendar, ensuring accuracy and coordination across all school, district, and community events.
• Manage all building use and facility scheduling for school, district, and community activities, serving as the primary point of contact for users while maintaining facility use agreements, insurance documentation, invoicing, and related administrative records.
• Coordinate facility support and operational logistics with custodial staff and other departments for school and community events.
  
  

Communications and Community Relations

• Develop, prepare, edit, and distribute school communications and informational materials in support of school operations, initiatives, and community engagement, as directed by the Principal.
• Maintain accurate and timely information on the school's digital signage and other communication platforms.
• Respond professionally to inquiries from families and community members, referring matters appropriately when necessary.
• Foster positive relationships with students, families, faculty, district personnel, and community partners through courteous, responsive, and professional service.
  
  

Professional Expectations

• Demonstrate initiative, sound judgment, and discretion in carrying out responsibilities.
• Manage multiple priorities with flexibility, professionalism, and attention to detail.
• Maintain strict confidentiality in all personnel, student, and school matters.
• Build positive, collaborative relationships with students, families, staff, and community members.
• Communicate effectively and represent the Principal and the school with professionalism and integrity.
• Participate in professional learning and perform other duties as assigned in support of school operations.
  
  

Physical Requirements

This position regularly requires standing, walking, bending, stooping, and reaching. Must be able to lift up to 60 lbs. Frequent sitting and occasional driving required.

Standing: Frequent Lifting: Occasional/Frequent

Walking: Frequent Bending/stooping: Occasional/Frequent

Sitting: Frequent Reaching: Occasional/Frequent

Driving: Occasional Push/Pull: Occasional/Frequent

This job description is not intended to be all inclusive, and employees will also perform other tasks and assume other responsibilities as assigned by the supervisor(s).