Director of Finance & Ops

Pitney Meadows Community Farm

Director of Operations and Finance

223 West Ave, Saratoga Springs, NY 12866

(518) 290-0008

https://www.pitneymeadowscommunityfarm.org

Founded in 2016, Pitney Meadows Community Farm is a 166-acre preserved working farm in the heart of Saratoga Springs. Our mission is to grow food, community, and connection, and to educate about the natural world right here on our conserved farm in the heart of Saratoga Springs. Our accessible trails, farm stand, and volunteer and community engagement opportunities make the farm a vibrant, inclusive space for all to engage, learn, and grow together.

Our farm is alive with creativity and dedicated community engagement, offering a productive and joyful place for volunteers, employees, and visitors. As we continue to grow and develop new programs, we aim to create a dynamic, inclusive, and resilient community that thrives on a shared commitment to the well-being of our environment and each other.

Position Description

The Opportunity

We're looking for an experienced, detail-oriented operations and finance leader to join our team as Director of Operations and Finance. This is the right role for someone who finds satisfaction in building systems that work, keeping an organization financially healthy, and making sure the people around them have what they need to do their best work.

Reporting to the Executive Director, the Director of Operations and Finance oversees the farm's financial operations, organizational compliance, grants management, and internal program coordination. This role is a key organizational partner, keeping daily operations running with accuracy and efficiency while contributing to longer-term planning and process improvement.

Key Responsibilities

Financial Systems and Oversight

• Develop as needed, implement, and ensure compliance with internal financial accounting policies and procedures
• Coordinate the annual audit and tax filings; Prepare all supporting information for the annual audit and liaise with the Board’s Finance Committee and external auditors as necessary
• Develop as needed, and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP)
• Working alongside the bookkeeper and administrative coordinator, oversee accurate and timely financial records, including accounts payable, accounts receivable, and general ledger entries
• Oversee timely processing of invoices, expense reports, vendor payments, and employee reimbursements
• Reconcile bank accounts, credit cards, and other financial accounts on a regular basis
• In collaboration with the Executive Director, monitor cash flow, budgeting, and forecasting activities; support month-end and year-end close processes; and develop and refine internal financial controls, policies, and procedures
• Lead the annual budget process in partnership with the Executive Director and Board Treasurer
• Support program leads in developing area budgets and managing those budgets throughout the year
• Manage the acquisition of capital assets and ensure they are properly recorded, amortized, and disposed of as appropriate
  
  

Organizational Compliance and Risk Management

• Oversee all payroll functions to ensure employees are paid in a timely manner
• Monitor risk management policies and procedures to ensure that program and organizational risks are minimized
• Ensure the organization is in legal compliance with all local, state, and federal laws and regulations
• Maximize income where possible and appropriate
  
  

Grants Management

• Work closely with the Executive Director and Director of Fund Development to prepare grant budget proposals
• Oversee compliance with grant requirements and prepare grant budget reports
• Collaborate with program managers to ensure grant requirement compliance
• Collaborate with the bookkeeper to maintain financial records for each project in a manner that facilitates management reports
  
  

Farm Stand Financial Management

• Oversee financial operations of the farm stand, including vendor onboarding and payments
• Coordinate with the farm team on inventory tracking methods and systems
• Prepare monthly reports for the Executive Director and Board of Directors
  
  

Program Administrative Coordination

• Works with Executive Director on overall organizational operations to ensure adequate infrastructure to support successful implementation of projects or programs
• Manage contractor relationships, program schedules, documentation, and reporting in support of program leads
• Ensure grant-funded programming is executed in alignment with funder requirements and reporting deadlines
  
  

Team Collaboration and Organizational Systems

• Develop and maintain project management systems, shared workflows, and team communication practices that support efficient program execution
• Lead or support staff trainings related to organizational tools, systems, and processes
• Help identify and resolve operational bottlenecks across departments
  
  

What We're Looking For

• 7 years of progressively responsible experience in nonprofit finance, operations, or administration, including experience in a senior or leadership capacity
• Solid working knowledge of nonprofit accounting principles, including fund accounting, grant compliance, and financial reporting
• Demonstrated experience managing organizational compliance requirements, including audits, insurance renewals, and regulatory filings such as the 990 and CHAR500 for organizations with budgets over $1M
• Experience leading or supporting an annual budget process in partnership with executive leadership and a board of directors
• Ability to translate financial information clearly for non-financial staff, program leads, and board members
• Track record of building and maintaining internal systems, workflows, and processes that help teams operate efficiently
• Experience managing multiple programs or projects simultaneously with strong attention to detail and follow-through
• Proficiency with accounting software (QuickBooks preferred) and project management tools
• Some experience with CRM software a plus, especially Little Green Light
• A collaborative, low-ego approach to leadership and genuine enthusiasm for mission-driven work
• Comfort and skill in interacting with the public
• Bachelor's degree in accounting, finance, nonprofit management, or a related field; MBA or CPA a plus, but not required in lieu of equivalent experience
• Familiarity with agricultural, environmental, or community-based organizations is a plus, but not required
  
  

Benefits

At Pitney Meadows Community Farm, we value the well-being and engagement of our team members. As part of our commitment to supporting a healthy and thriving workforce, we offer a comprehensive benefits package that includes:

Health And Well-being

• Access to individual health, dental, and vision coverage at a reduced rate, ensuring that our team members have the support they need to maintain their well-being.
• Access to the Adirondack Employee Assistance Program.
  
  

Seasonal And Farm

• Enjoy the harvest of your hard work with a complimentary summer CSA share.
• Embrace the spirit of community and camaraderie by participating in farm events at no cost on your time-off. Whether it's educational workshops, community gatherings, or seasonal celebrations, we encourage our team members to be an integral part of the farm's vibrant activities.
• 25% discount at our Farm Stand.
  
  

Flexible Work Environment

• Recognizing the importance of work-life balance, we offer a flexible work environment that accommodates the needs of our team members.
  
  

Work Environment

The position is located in Saratoga Springs, NY. Typical hours are 9-5pm Mon-

Fri with flexible schedule options. Position is required to be on-site during the season and remote through the winter.

Terms And Compensation

This is a full-time yearly position.

This position is a salaried role between $69,000-$72,000 BOE.

Application period: If you are interested in applying for the Associate Director role, please submit a cover letter and resume through our Gusto portal. Applications will be accepted and evaluated through May 30th. Any questions regarding this position can be sent Brooke McConnell, Executive Director, at brooke.mcconnell@pitneymeadows.org

Pitney Meadows Community Farm (Pitney Meadows) maintains a policy of non-discrimination with all employees and applicants for employment. All aspects of employment are based on merit, competence, and qualifications. It is the policy of Pitney Meadows in recruiting, hiring, training, and promoting employees to select the best qualified individuals without regard to age, race, color, national origin, marital status, gender (including gender identity and transgender), religion, sexual orientation, military status, genetic information, disability, domestic violence victim status, familial status or any other characteristic protected by law.