What are the responsibilities and job description for the Director, Procurement position at Sarasota Manatee Airport Authority?
SARASOTA MANATEE AIRPORT AUTHORITY
Job Description
Job Code: 1025
Grade: 49
JOB TITLE: Director, Procurement
REPORTS TO: Executive Vice President, Chief Financial Officer
DEPARTMENT: Procurement
FLSA STATUS: Exempt
Summary
JOB SUMMARY
Under delegated supervision, plans, supervises and administers a centralized purchasing and warehouse program for procurement of all goods and services for the Airport in compliance with federal, state, and local laws, FAA regulations, and Airport policies.
Responsibilities
JOB RESPONSIBILITIES
Essential Job Responsibilities:
Provides strategic leadership and oversight of all procurement, inventory, and warehouse operation to ensure cost-effective purchasing, operational efficiency, quality service delivery, and full compliance with federal, state, and local regulations, as well as Authority policies and fiduciary standards.
Leads and manages Procurement Department personnel, including purchasing, inventory/warehouse staff, and courier functions. Oversees hiring, training, performance management, and disciplinary actions in accordance with established personnel policies.
Develops, implements, and enforces procurement policies, procedures, and internal controls. Interprets applicable laws, regulations, and Authority guidelines to ensure compliance across all procurement and contracting activities.
Oversees warehouse receipt and disbursement functions and maintenance of warehouse and inventory of goods and supplies to ensure that necessary items in adequate supply to meet demand while not allowing for obsolescence. Oversees additions and deletions to warehouse commodities.
Directs all sourcing and purchasing functions, including open market procurements and competitive solicitations. Oversees the preparation and administration of bid specifications, requests for proposals (RFPs), and requests for qualifications (RFQs); conducts pre-bid meetings; evaluates responses; and issues award recommendations based on cost, quality, and performance criteria. Maintains an approved vendor list and fosters strong vendor relationships through ongoing engagement and market awareness.
Oversees contract administration, including tracking goods and services agreements, reviewing contracts and insurance requirements, and managing renewals, renegotiations, and terminations. Coordinates with Enterprise Risk Management, contractors, and external agencies to ensure timely receipt and compliance of insurance certificates and bonding requirements. Engages with cooperative purchasing agencies to leverage strategic sourcing opportunities.
Administers and coordinates the Authority's bulk and open purchase order system. Ensures that proper internal controls are established and maintained.
Assigns property numbers to capital equipment. Ensures compliance with state and local guidelines for disposal of capital and surplus equipment.
Develops the Procurement Department budget and monitors adherence to allocations.
Coordinates the Authority's Cellphone Program to ensure compliance with Authority's directives while providing necessary levels of service. Ensure that the phones are being properly used and that security and archiving programs are being used by all cellphone users.
Oversees the administration of the Authority's Purchasing Card Program. This includes making sure all employees follow the Management Directives for needed purchases when using their P-card, that they correctly report all purchases using the P-card Log, set authorization levels, and that they receive needed approvals by their department heads. Review all P-card logs monthly with Finance to ensure no abuses and that the correct accounts are being charged. Works to qualify vendors for the cash back program offered by our P-Card company.
Other Job Responsibilities
Interfaces with state, federal and local organizations regarding acquisition of surplus equipment and materials from those organizations. Coordinates with other airport departments to ensure needs are met, when possible, through available surplus equipment.
Coordinates the disposal of abandoned vehicles and surplus materials and equipment.
Coordinates the demolition/removal contracts for properties acquired within the Authority's FAR Part 150 Program.
Make recommendations regarding the acquisition of new equipment.
Reviews and assists in the resolution of invoice discrepancies.
Attends contractor meetings to provide purchasing information and receive updates of scheduled work and associated goods and services needed. Work closely with Engineering and Facilities to support projects as they arise.
Performs Other Related Duties As Required.
MATERIALS AND EQUIPMENT USED
Copier, Calculator, Typewriter, Computer, Office Machines.
Qualifications Required
Where "preferred" is indicated, the qualification is not essential.
Education And Experience
Bachelor's Degree in Business Administration or related field or the equivalent combination of education and experience on a one to one-year basis.
Five years' experience in a combination of purchasing goods and services and warehouse functions in which at least two were in a supervisory capacity.
Two years' experience in public purchasing.
Licenses And Certifications
Professional Public Buyer, Purchasing Manager, Purchasing Officer, or Public Purchasing Officer Certification, preferred.
Knowledge, Skills, And Abilities
Knowledge of the principles, practices, and methods of public purchasing and bid procedures.
Knowledge of inventory control and warehouse management practices and procedures.
Knowledge of negotiation principles and practices.
Knowledge of contract language and ability to interpret the intent.
Knowledge of computer operations.
Knowledge of building materials, equipment, and maintenance repair, preferred.
Knowledge of federal, state, and local laws, FAA regulations, and airport policies as they pertain to purchasing, preferred.
Knowledge of airport facilities, departments, and operations, preferred.
Ability to coordinate and oversee a purchasing and inventory control program.
Ability to devise and implement policies and procedures designed to improve purchasing operations.
Ability to effectively negotiate.
Ability to plan, organize, prioritize, and delegate functions to staff.
Ability to communicate clearly and effectively, both oral and written.
Ability to develop and maintain effective working relationships with superiors, other department management, fellow employees, vendors, and the general public.
Physical Requirements
The Director, Procurement must be diligent in adhering to all work-related safety rules, procedures and regulations and take the precautions necessary to comply with the Airport Authority safety policy.
Mental Requirements
As a Director, Procurement the employee must have the mental capacity to provide support to all departments; must be capable of successfully interacting with employees, outside agencies and the general public; develop and maintain effective working relationships with superiors, fellow employees, outside agencies and the general public and have the mental capacity to provide support to the Executive Vice President, Chief Financial Officer.
Environmental Requirements
The Director, Procurement generally works in an office environment.
Summary Clause
The duties and responsibilities listed in this job class specification are intended only as illustrations of the various duties to be performed and are not all inclusive. The omission of other specific duties does not exclude them from being performed by the Director, Procurement if the duties are similar, related, or a logical assignment to the position. This job class specification does not constitute an employment contract between SMAA and the Director, Procurement and is subject to change at the discretion of the Airport Authority. ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Job Description
Job Code: 1025
Grade: 49
JOB TITLE: Director, Procurement
REPORTS TO: Executive Vice President, Chief Financial Officer
DEPARTMENT: Procurement
FLSA STATUS: Exempt
Summary
JOB SUMMARY
Under delegated supervision, plans, supervises and administers a centralized purchasing and warehouse program for procurement of all goods and services for the Airport in compliance with federal, state, and local laws, FAA regulations, and Airport policies.
Responsibilities
JOB RESPONSIBILITIES
Essential Job Responsibilities:
Provides strategic leadership and oversight of all procurement, inventory, and warehouse operation to ensure cost-effective purchasing, operational efficiency, quality service delivery, and full compliance with federal, state, and local regulations, as well as Authority policies and fiduciary standards.
Leads and manages Procurement Department personnel, including purchasing, inventory/warehouse staff, and courier functions. Oversees hiring, training, performance management, and disciplinary actions in accordance with established personnel policies.
Develops, implements, and enforces procurement policies, procedures, and internal controls. Interprets applicable laws, regulations, and Authority guidelines to ensure compliance across all procurement and contracting activities.
Oversees warehouse receipt and disbursement functions and maintenance of warehouse and inventory of goods and supplies to ensure that necessary items in adequate supply to meet demand while not allowing for obsolescence. Oversees additions and deletions to warehouse commodities.
Directs all sourcing and purchasing functions, including open market procurements and competitive solicitations. Oversees the preparation and administration of bid specifications, requests for proposals (RFPs), and requests for qualifications (RFQs); conducts pre-bid meetings; evaluates responses; and issues award recommendations based on cost, quality, and performance criteria. Maintains an approved vendor list and fosters strong vendor relationships through ongoing engagement and market awareness.
Oversees contract administration, including tracking goods and services agreements, reviewing contracts and insurance requirements, and managing renewals, renegotiations, and terminations. Coordinates with Enterprise Risk Management, contractors, and external agencies to ensure timely receipt and compliance of insurance certificates and bonding requirements. Engages with cooperative purchasing agencies to leverage strategic sourcing opportunities.
Administers and coordinates the Authority's bulk and open purchase order system. Ensures that proper internal controls are established and maintained.
Assigns property numbers to capital equipment. Ensures compliance with state and local guidelines for disposal of capital and surplus equipment.
Develops the Procurement Department budget and monitors adherence to allocations.
Coordinates the Authority's Cellphone Program to ensure compliance with Authority's directives while providing necessary levels of service. Ensure that the phones are being properly used and that security and archiving programs are being used by all cellphone users.
Oversees the administration of the Authority's Purchasing Card Program. This includes making sure all employees follow the Management Directives for needed purchases when using their P-card, that they correctly report all purchases using the P-card Log, set authorization levels, and that they receive needed approvals by their department heads. Review all P-card logs monthly with Finance to ensure no abuses and that the correct accounts are being charged. Works to qualify vendors for the cash back program offered by our P-Card company.
Other Job Responsibilities
Interfaces with state, federal and local organizations regarding acquisition of surplus equipment and materials from those organizations. Coordinates with other airport departments to ensure needs are met, when possible, through available surplus equipment.
Coordinates the disposal of abandoned vehicles and surplus materials and equipment.
Coordinates the demolition/removal contracts for properties acquired within the Authority's FAR Part 150 Program.
Make recommendations regarding the acquisition of new equipment.
Reviews and assists in the resolution of invoice discrepancies.
Attends contractor meetings to provide purchasing information and receive updates of scheduled work and associated goods and services needed. Work closely with Engineering and Facilities to support projects as they arise.
Performs Other Related Duties As Required.
MATERIALS AND EQUIPMENT USED
Copier, Calculator, Typewriter, Computer, Office Machines.
Qualifications Required
Where "preferred" is indicated, the qualification is not essential.
Education And Experience
Bachelor's Degree in Business Administration or related field or the equivalent combination of education and experience on a one to one-year basis.
Five years' experience in a combination of purchasing goods and services and warehouse functions in which at least two were in a supervisory capacity.
Two years' experience in public purchasing.
Licenses And Certifications
Professional Public Buyer, Purchasing Manager, Purchasing Officer, or Public Purchasing Officer Certification, preferred.
Knowledge, Skills, And Abilities
Knowledge of the principles, practices, and methods of public purchasing and bid procedures.
Knowledge of inventory control and warehouse management practices and procedures.
Knowledge of negotiation principles and practices.
Knowledge of contract language and ability to interpret the intent.
Knowledge of computer operations.
Knowledge of building materials, equipment, and maintenance repair, preferred.
Knowledge of federal, state, and local laws, FAA regulations, and airport policies as they pertain to purchasing, preferred.
Knowledge of airport facilities, departments, and operations, preferred.
Ability to coordinate and oversee a purchasing and inventory control program.
Ability to devise and implement policies and procedures designed to improve purchasing operations.
Ability to effectively negotiate.
Ability to plan, organize, prioritize, and delegate functions to staff.
Ability to communicate clearly and effectively, both oral and written.
Ability to develop and maintain effective working relationships with superiors, other department management, fellow employees, vendors, and the general public.
Physical Requirements
The Director, Procurement must be diligent in adhering to all work-related safety rules, procedures and regulations and take the precautions necessary to comply with the Airport Authority safety policy.
Mental Requirements
As a Director, Procurement the employee must have the mental capacity to provide support to all departments; must be capable of successfully interacting with employees, outside agencies and the general public; develop and maintain effective working relationships with superiors, fellow employees, outside agencies and the general public and have the mental capacity to provide support to the Executive Vice President, Chief Financial Officer.
Environmental Requirements
The Director, Procurement generally works in an office environment.
Summary Clause
The duties and responsibilities listed in this job class specification are intended only as illustrations of the various duties to be performed and are not all inclusive. The omission of other specific duties does not exclude them from being performed by the Director, Procurement if the duties are similar, related, or a logical assignment to the position. This job class specification does not constitute an employment contract between SMAA and the Director, Procurement and is subject to change at the discretion of the Airport Authority. ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.