PURCHASING COORDINATOR

Job Summary

The Purchasing Coordinator is responsible for sourcing and procuring casino supplies, equipment, and other assigned commodities. This role ensures the acquisition of goods and services at the best possible value while maintaining quality, service, and timely delivery. The Purchasing Coordinator works closely with suppliers and internal teams to align purchasing decisions with company policies and procedures, optimizing cost efficiency and operational effectiveness.

Job Description

Core Values & Expectations:

• Treat all other co-workers with dignity and respect regardless of position.
• Demonstrate dependability by calling in only when necessary, showing up on time, being prepared to start your shift, and doing your job as described below.
• Always be honest. Admit mistakes, learn from mistakes, and move forward.
• Demonstrate an ability to accept constructive criticism and guidance from supervisors.
• Be professional by showing politeness and courtesy to co-workers and guests under all circumstances.
• When you don't know information, how something works, unsure of policy or procedures, or are unclear; seek answers from your supervisor.
  
  

Major Responsibilities/Activities

• Manage the procurement of goods and services, either by directly handling purchases or providing guidance to authorized personnel.
• Ensure cost-effective procurement by considering price, service, quality, and delivery while minimizing total end costs.
• Obtain competitive bids and quotations to maintain an optimal supply chain.
• Advise ordering departments when requested quantities or specifications are inconsistent with best purchasing practices or market conditions.
• Ensure timely delivery of goods and services in correct quantities while negotiating returns for rejected or defective items.
• Review purchase requisitions for completeness, identify reliable vendors, request bids, when necessary, evaluate quotations, and provide recommendations to the Purchasing Manager or Director.
• Prepare and process purchase orders in adherence to purchasing policies and procedures.
• Coordinate material deliveries with vendors and communicate any delays or issues to receiving, warehouse, and ordering departments.
• Provide updates on supply issues and expected delivery timelines to relevant departments.
• Collaborate with suppliers, warehouse teams, and accounts payable to resolve discrepancies.
• Perform additional duties as assigned.
  
  

Minimum Requirements

• Preference is given to qualified Santa Ana Tribal Members.
• High School Diploma or GED Equivalent
• College Degree preferred in Business or Accounting.
• Minimum of 2 years' experience in Purchasing Field.
• Excellent communication, organizational, and analytical skills.
• Must possess a valid driver's license with a good driving record.
• Must have good negotiating skills.
• Must poses computer skills including Microsoft Word, Excel, and Outlook.
• Knowledge of purchasing/inventory software systems preferred.
• A smartphone capable of running company applications and communication systems is required. If a smartphone is not provided by the company, a candidate or employee may be provided with a smartphone of the company's choice, through a payroll deduction program.
• All employees are required to proficiently use a smartphone for company applications, email, and text.
• Must be able to obtain and maintain a Pueblo of Santa Ana Gaming and Regulatory Commission non-key gaming license.
  
  

Essential Mental Functions

The essential mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintains a strict level of confidentiality regarding company information.
• Good organizational skills.
• Basic analytical and mathematical competency.
• Ability to provide outstanding customer service.
• Must be able to work in a fast-paced environment.
• Must be able to deal with stressful situations in a professional manner.
  
  

Essential Physical Functions

The essential physical functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of the position, the employee is frequently required to stand, walk, turn, bend use hands and fingers to grasp, handle, and feel, reach with hands and arms, talk and hear.
• Must present self in a well-groomed, professional appearance.
• Must be able to work various hours as needed including weekends and holidays.
• Must be able to maneuver around the office and the facility as needed to collect and distribute all necessary material.
• Must be able to operate company equipment in a safe and responsible manner.
• Must be able to walk and stand for long periods of time.
• Physical ability to safely perform the essential job functions of the position.
  
  

Equipment Used

• Smartphones, computers, laptop computers, and other traditional office equipment as required.
  
  

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee's duties are performed indoors in a climate-controlled non-smoking environment.