PURCHASING CLERK

Position Summary

Under general supervision, performs administrative clerical functions, places orders for goods and services and maintains all inventories for the Sandia Resort & Casino Facilities Department.  Follows standard operating procedures for obtaining competitive quotes and complies with rules and regulations of the Pueblo of Sandia.

Our philosophy is built on the principles of integrity, fairness, collaboration, communication, and recognition for performance excellence. Meeting all performance standards leads to attracting and retaining a qualified workforce, provide opportunities for qualified team members, and contribute towards the ongoing success at Pueblo of Sandia today and in the future.   

 Essential Duties and Responsibilities

1. Places orders with vendors in compliance with standard operating procedures and rules and regulations of the Pueblo of Sandia.
2. Maintains list of recommended vendors and standard list of goods, services and supplies.
3. Serves as a resource to the Facilities department for product information and vendor sourcing.
4. Works with Accounts Payable to resolve invoice discrepancies.
5. Picks up and returns parts and materials for department.
6. Tracks contracts and service agreements.
7. Evaluates open order report on a weekly basis to ensure orders are expedited or closed.
8. Serves as primary contact for vendors.
9. Coordinates return of merchandise and vendor return authorizations.
10. Maintains department Tool, Parts, Equipment, and vehicle inventories.
11. Maintains filing systems as required.
12. Assists in Payroll processing.
13. Assists in monitoring & reporting of Computerized Asset Management System
14. Prepares and processes documentation for procurement purposes, which includes PO, check, and credit card purchases.
15. Assists in the preparation of the Facilities Department Budget.
16. Provides administrative and clerical support to the Facilities Manager
17. Participates in Facilities Safety program and is responsible to complete all safety training and promote a safe work environment for team members and guests.
18. Punctual and regular attendance is an essential responsibility for all team members and are expected to report to work based upon the assigned schedule each day in accordance with the Attendance Policy for Pueblo of Sandia.  

 Additional Responsibilities

1. Performs additional duties as necessary.

 Key Performance Indicators

This position has Key Performance Indicators (KPI’s) identified as a measurement of success.  KPI’s will be shared with all team members who work in this job title and feedback will be provided regarding the successful completion of the KPI’s as part of the performance review process. 

Knowledge, Skills, and Abilities 

1. Knowledge of purchasing fundamentals.
2. Ability to prioritize work, multi-task and exercise self-management practices.
3. Excellent telephone, customer service, and communication skills.
4. Ability to work effectively with vendors and employees at all levels and in all departments.
5. Proficient computer skills including Microsoft Word, Excel, and Windows 2000.
6. Knowledge of computerized Material Management/Financial information systems.
7. Exhibit a strong motivational commitment to the organization.

   Education and Experience  

Required:

1. High School Diploma or GED.
2. Two (2) years’ experience in purchasing environment. 

License/Certifications/Registrations 

1. Must possess and maintain a valid, unrestricted New Mexico Driver’s License. 
2. Must be able to obtain and maintain the required STGC Gaming License
3. Will require a pre-employment and random drug screening.

Physical Requirements/Working Conditions

The following selected physical activities are required to perform the essential functions of this position

Physical Requirement

Description

Balancing

Maintaining body equilibrium to prevent falling and walking, standing, or crouching on narrow, slippery, or erratically moving surfaces. This factor is important if the amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.

Crouching

Bending the body downward and forward by bending leg and spine.

Feeling

Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.

Finger Dexterity

Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.

Grasping

Applying pressure to an object with the fingers and palm.

Hearing

Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

Kneeling

Bending legs at knee to come to a rest on knee or knees.

Lifting

Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles. (Up to 50 lbs.)

Pulling

Using upper extremities to exert force to draw, haul, or tug objects in a sustained motion. (Up to 50 lbs.)

Pushing

Using upper extremities to press against something with steady force to thrust forward, downward, or outward. (Up to 50 lbs.)

Reaching

Extending hand(s) and arm(s) in any direction.

Seeing

The ability to perceive the nature of objects by the eye.

Walking

Job requirements include, in the performance of duties, walking throughout the work area, on various work surfaces throughout internal or external locations. 

Sitting

Particularly for sustained periods of time.

Standing

Particularly for sustained periods of time.

Stooping

Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.

Talking

Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.

List Working Conditions Required:

1. Work is normally performed in a typical interior/office work environment.  
2. No or very limited exposure to physical risk.