Tribal Court Clerk

Tribal Court Clerk Location 02 Dove Road, Santa Ana Pueblo, NM, 87004, United States Base Pay $22.54 - $27.05 / Hour Employee Type Full Time-Non-Exempt Required Degree 2 Year Degree Manage Others No Minimum Experience 1 Year Contact information Name Haven Calix Phone 505-346-4277 Email Haven.Calix@Santaana-nsn.gov Description POSITION TITLE: Tribal Court Clerk CLASSIFICATION: Nonexempt DEPARTMENT: Administration SUPERVISOR: Governor GRADE: NE6 Position Summary: Under general supervision of the Governor, performs a variety of administrative, court reporting and staff support duties for the Santa Ana Tribal Court. Assists in the timely processing of case files for adjudication and directs visitors, maintains the docket, updates the calendar and prepares a range of documents. This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive. Essential Duties & Responsibilities: Provides case management for the Tribal Court including maintaining Trial Court Docket; updating calendar, utilizing a standard tickler system to keep track of all cases; scheduling hearings, court reporter, bailiff and other personnel and equipment required to conduct hearings. Accept court fines, support payments, issues receipts and processes accounts receivable; writes monthly letters to clients that have outstanding fines. Records and transcribes hearings to ensure the Record of Law. Prepares, maintains and closes case files for criminal, traffic, civil, probate, domestic, juvenile and informal hearings. Prepares all judicial opinions on cases and ensures all appropriate parties are notified of Court judgment. Informs clients and the general public on the rules of procedure and assist clients in filing the appropriate forms with courtesy and respect. Notifies all parties concerned about postponement, cancellation or rescheduling of court activities Answers and screens all judicial calls; provides information on cases as appropriate. Prepares and serves notice of cases and secures information to prepare notices and records. Analysis and evaluates pending caseload to establish scheduling priorities; compiles information and data for completion of annual reports as required. Process applications for Admission to Practice in Santa Ana court and Requests for Service of Process on Santa Ana lands. Responds to official inquiries to Santa Ana Court from outside entities; completes referrals and sends to appropriate treatment facilities. Contacts treatment facilities for referrals, monthly reports, notifying counselors of hearing status, travel arrangements for clients and medical client’s physical exam for client placement at inpatient treatment facility. Arranges transportation for clients to the Court as needed; interprets for individuals who have difficulty with English. Makes arrangements for individuals sent to Southern Ute Detention Center including working with families to obtain medical and vital records. Checks daily with Santa Ana Police for criminal and civil complaints and other documents that need to be filed. Contacts Sandoval County Detention Center for inmate release, jail costs and setting bonds for inmates and Sandoval County Regional Dispatch for active and inactive warrants. Prepares invoices and purchase order requisitions. Maintains confidentiality and security of documents, recorded information and interpersonal communications in all court and department matters. Maintains statistics on cases and records for reporting purposes. Contacts other tribal entities for matters involving active cases. Establishes and maintains an effective filing and retrieval system. Receives, sorts and routes mail and prepares outgoing mail. Maintains and operates office machines, equipment, and computers. Maintains confidentiality of all privileged information. Contributes to a team effort and accomplishes related results as required. Performs other duties as required. Minimum Qualifications: Associate’s degree in paralegal or closely related field one-year administrative experience in a tribal court system required; or equivalent combination of education and experience. Must be able to type at least 40 wpm and demonstrate proficiency in grammar, spelling, math, and filing. Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation including a motor vehicle check. Must possess and maintain a valid New Mexico driver’s license and be insurable under the Pueblo’s insurance. Knowledge, Abilities, Skills, and Certifications: Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic Knowledge of records management and basic accounting procedures Knowledge of the Santa Ana Pueblo language, history and culture. Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment. Skill in operating digital/electronic court reporting software. Ability to communicate effectively in the English language both verbally and in writing Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels. Ability to demonstrate moral character, honesty, tact, fairness, lack of prejudice, and desire to help when dealing with people. Ability to represent the organization in a professional manner, building respect and confidence Ability to maintain confidentiality Ability to handle multiple tasks and meet deadlines Ability to carry out instructions furnished in verbal or written format Ability to work independently with minimal supervision Ability to demonstrate excellence in everything, and continually seek improvement in results Ability to obtain Notary Public License. Physical Demands: While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Work Environment: Work is generally performed in an office setting or courtroom with a moderate noise level.