Billing Supervisor

Job Type: Permanent

Location: Ann Arbor, MI

Schedule: Monday-Friday | Fully Onsite

Hours: 8:00 AM - 4:30 PM

Compensation: $55,000-$65,000

Sanford Rose is partnering with a growing organization seeking an experienced Construction Billing Supervisor to lead its construction billing function and oversee a small, hands-on billing team. This is an excellent opportunity for a construction billing professional with strong AIA billing experience who enjoys being involved in the details, leading a team, and working in a fast-paced environment where priorities can change quickly. The ideal candidate will bring strong construction billing knowledge, leadership experience, and the ability to manage the full billing cycle while working closely with customers, project teams, operations, and accounting.

Responsibilities

• Lead the construction billing function and supervise approximately three Customer Management and Job Entry team members, including training, coaching, reviewing work, and managing daily priorities.
• Oversee the full construction/AIA billing cycle from contract award through final closeout.
• Prepare and review AIA billing and pay applications, including schedules of values, progress billings, change orders, stored materials, and retainage.
• Review contracts and billing requirements to ensure accurate payment terms, retainage requirements, required documentation, and compliance.
• Oversee monthly billing cycles and ensure construction invoices are accurate, complete, and submitted on time.
• Oversee job and project setup, including customer and billing information, job openings/closings, and RMR changes.
• Oversee lien waiver requirements and other construction billing documentation.
• Monitor construction accounts receivable and assist with past-due balances and collection efforts.
• Serve as an escalation point for billing questions and disputes involving customers, general contractors, project managers, and internal teams.
• Partner with project management, operations, and accounting to resolve billing issues and keep projects moving.
• Identify billing and process issues and implement improvements to increase efficiency and accuracy.
• Remain hands-on with the billing operation while providing leadership and direction to the team.
  
  

Qualifications

• 2 years of construction billing leadership, supervisory, or management experience.
• Strong hands-on construction billing experience, including AIA billing and pay applications.
• Experience with construction/project billing, including schedules of values, progress billings, change orders, retainage, and milestone billing.
• Strong understanding of construction billing processes from contract award through project closeout.
• Experience reviewing contracts and billing requirements, including payment terms and required documentation.
• Experience with lien waivers and construction billing compliance.
• Strong problem-solving skills and ability to resolve billing discrepancies and customer issues.
• Strong communication skills and ability to work effectively with customers, contractors, project managers, operations, and accounting teams.
• Strong attention to detail with the ability to maintain accuracy while managing changing priorities and deadlines.
• Comfortable working in a fast-paced, constantly changing environment and shifting priorities as needed.
• BlueBeam experience strongly preferred.
• NetSuite experience strongly preferred.
• Degree is not required; strong construction billing experience is the priority.
  
  

At Sanford Rose Associates - JFSPartners, we specialize in Finance & Accounting, Legal, and Information Technology recruitment, dedicated to helping professionals like you discover the perfect career opportunities. With a track record of assisting thousands of professionals nationwide, we are prepared to leverage our expertise on your behalf. Partnering with us means gaining access to serious candidates, minimizing hiring errors, and helping you hire top-tier talent, all while navigating the hiring process with confidence. We understand the significance of finding the ideal role and aligning with an organization that shares your values.