Administrative Assistant/SORNA Specialist

Under general supervision, the position performs duties related to the Sex Offender Registration and Notifications Act (SORNA) including assisting in preparation of confidential documentation; performs a variety of administrative assistant duties including preparing and maintaining files, records maintenance, typing correspondence, memos, forms, and reports; data entry; and receiving, responding to, taking messages; and performs other duties as assigned.Education and Experience:

• High School Diploma/GED Certificate from an accredited institution and two (2) years of broad general office/clerical, records management, communications, data entry, and customer support experience; prefer experience in dealing with confidential information and records.

Required Licenses or Certifications:

• Valid New Mexico Driver’s License

• Manages the Sex-Offender database for the Sandoval County Sheriff’s Office; registers convicted sex-offenders, which includes gathering and completing required documentation; photographing, to include scars, marks and tattoos; fingerprinting; obtaining DNA samples; obtaining court records; gathering police reports; and other required information.
• Prepares, schedules, and maintains sex offender registration files; works jointly with the Criminal Investigations Divisions to register and deter sex offenders from re-offending; ensures the Sheriff’s Office is meeting all statutory mandated requirements of sex offender registration, monitoring and notifications; coordinates with the New Mexico Department of Public Safety to ensure the state administered sex-offender database contains current information for offenders residing in Sandoval County.
• Receives or distributes information from other agencies or the public according to established County and confidentiality policy and protocol; ensures the proper notification to schools, daycares, and other statutorily mandated organizations of sex-offenders residing in neighborhoods.
• Performs customer service duties including handling requests for information and copies of reports, providing information on filing legal orders, directing people to the appropriate court of jurisdiction and/or appropriate staff person of department; processes civil documents; sets up in-state inmate transports to and from court and/or from one jail to another; sets up lockouts and maintains and monitors civil documents; creates a variety of manuals and procedure guidelines including civil process manual; trains and cross trains staff: maintains office supply inventory and processes procurement requests.
• Attends training seminars, classes, and utilizes self-initiated methods to learn and implement “best practices” in the area of sex-offender management.
• Serves as a liaison with other law enforcement agencies, probation and parole officers, community groups, schools, and others that have an interest in sex-offender monitoring and compliance initiatives.
• Contributes to the organizational goal of obtaining and maintaining 100% sex-offender compliance with state and federal laws. 
• Performs a variety of administrative assistant duties including maintaining reports, records and files; types a variety of correspondence, memos, forms, and reports; prepares case files; prepares statistical reports; sorts and distributes mail; performs data entry and updates into databases; schedules appointments; and receives, responds to, takes messages, and routes telephone calls to appropriate staff.
• Performs other job-related duties as assigned.

Salary : $43,722 - $50,274