What are the responsibilities and job description for the HR Assistant position at Sanctuary Recovery Centers?
Hr Assistant Job Description
Sanctuary Recovery Centers
Phoenix, AZ
Purpose
Sanctuary Recovery Centers aspires to outline specific job functions and responsibilities to eliminate ambiguity and support consistent HR operations across the organization. The HR Assistant will support HR leadership in ensuring compliance, organization, and efficiency in all HR processes.
Position Summary
The HR Assistant plays a key administrative and operational role within the Human Resources department. This position supports employee file management, onboarding, documentation, HR audits, compliance tasks, communication, and coordination of HR‑related activities. The HR Assistant contributes to a professional, confidential, and efficient HR environment, promoting open communication and supporting organizational growth and compliance.
Reports To
Human Resources Manager
Essential Duties & Responsibilities
Employee File Management
Sanctuary Recovery Centers
Phoenix, AZ
Purpose
Sanctuary Recovery Centers aspires to outline specific job functions and responsibilities to eliminate ambiguity and support consistent HR operations across the organization. The HR Assistant will support HR leadership in ensuring compliance, organization, and efficiency in all HR processes.
Position Summary
The HR Assistant plays a key administrative and operational role within the Human Resources department. This position supports employee file management, onboarding, documentation, HR audits, compliance tasks, communication, and coordination of HR‑related activities. The HR Assistant contributes to a professional, confidential, and efficient HR environment, promoting open communication and supporting organizational growth and compliance.
Reports To
Human Resources Manager
Essential Duties & Responsibilities
Employee File Management
- Maintain accurate and up‑to‑date employee files in iSolved and SharePoint.
- Upload certifications, licenses, background checks, and required documents in correct system locations.
- Assist with weekly or monthly audits to ensure compliance with regulatory and internal standards.
- Track certification expirations and assist in notifying staff of upcoming renewal deadlines.
- Support maintenance of checklists, HR logs, and compliance documentation.
- Assist with new hire processes including paperwork, orientation scheduling, and file creation.
- Prepare onboarding materials and ensure all forms and consents are completed and filed correctly.
- Coordinate communication with new hires and internal stakeholders.
- Perform clerical tasks including filing, scanning, data entry, and document organization.
- Support preparation of HR letters, forms, and internal communication.
- Answer HR‑related inquiries and direct employees to appropriate resources.
- Assist with scheduling HR meetings, trainings, and interviews.
- Participate in internal audits to ensure files meet ADHS and Sanctuary Recovery Centers requirements.
- Support HR documentation needed for regulatory reviews and inspections.
- Ensure confidentiality and secure handling of all employee information.
- Assist with special projects assigned by HR leadership.
- Help maintain a positive and professional HR environment.
- Provide backup support for other HR functions when needed.
- High school diploma or GED required.
- Previous HR or administrative experience preferred.
- Strong organizational skills with high attention to detail.
- Ability to maintain confidentiality and handle sensitive information.
- Proficient in Microsoft Office and comfortable learning HRIS systems (iSolved experience preferred).
- Clear and effective communication skills, both verbal and written.
- Ability to multitask and manage shifting priorities.
- Professional, positive, and solution‑oriented approach.
- Professional office environment with frequent interaction with staff and management.
- Must be able to sit, stand, file, and move as needed to support administrative tasks.
- Background Check: All offers of employment are contingent upon the successful completion of a background check. This may include verification of employment history, education, criminal records, and other relevant information.
- Drug Screening: Candidates must pass a drug screening test as a condition of employment. This test will screen for the presence of illegal substances and may include random testing during employment.
- APS Registry: Candidates must pass an APS (Adult Protective Services) registry check before an offer of employment can be extended.
- Confidentiality: All information obtained during the background check, drug screening, and APS registry check process will be kept confidential and used solely for employment purposes.
- Compliance: Sanctuary Recovery Centers complies with all applicable federal, state, and local laws regarding background checks, drug screenings, and APS registry checks.