Transportation Administration Specialist

Current Assignment

The San Francisco Bay Area Rapid Transit District (BART) is excited to welcome a detail-oriented, organized, and service-driven Transportation Administration Specialist to support our essential rail and station operations. If you thrive in a fast-paced environment, enjoy keeping things running smoothly behind the scenes, and take pride in accurate, high-quality administrative work, then this is the role for you!

What You’ll Do

As a Transportation Administration Specialist, you will play a critical role in ensuring that BART’s daily operations are properly staffed and supported. You’ll maintain precise time, labor, and payroll records; keep schedules and workforce data up to date; and serve as a trusted resource for supervisors and employees. You’ll also support our lost-and-found operations by tracking and handling property in accordance with district procedures and legal guidelines.

Your day-to-day work helps ensure seamless transportation service for thousands of riders across the Bay Area.

The most qualified candidates for this position will have highly developed competencies in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process:

• Strong knowledge of time, labor, and payroll systems such as Oracle/PeopleSoft or similar platforms
• Excellent organizational skills with the ability to manage detailed records and multiple priorities simultaneously
• Strong attention to detail and accuracy in recordkeeping, reporting, and data entry
• Ability to interpret and apply policies, procedures, and collective bargaining agreements
• Effective communication skills, with the ability to work collaboratively with supervisors, employees, and the public
• Experience preparing reports, maintaining schedules, and supporting staffing operations in a fast-paced environment
• Ability to exercise sound judgment and initiative within established guidelines
• Strong customer service skills and the ability to handle inquiries related to payroll, scheduling, and lost and found property

We’re looking for candidates who bring strong administrative skills, a high level of accuracy, and excellent communication abilities. Your contributions directly support the reliability and efficiency of BART’s Transportation Department. By managing accurate workforce information and ensuring smooth administrative operations, you help keep the Bay Area moving every single day.

This position is represented by Amalgamated Transit Union (ATU). All applicants must apply online at www.bart.gov/jobs. Applications must be completed in full and include all requested information, including dates of employment, positions held, hours worked, and a detailed description of duties performed.

Applicants may attach a resume to provide supplemental information; however, the resume does not substitute for completing the application form in its entirety. Only information included in the application at the time of submission will be used to determine whether applicants meet the minimum qualifications for the position. All application materials must be submitted by the closing date and time listed on the job announcement. Applications received after the closing deadline will not be considered.

Applicants who require assistance with the online application process may contact the Talent Acquisition Division at (510) 464-6112 or employment@bart.gov.

The selection process for this position may include one or more of the following: a skills or performance demonstration, written examination, and/or panel or individual interview.

All applications will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.

The selected candidate must demonstrate a work history reflecting reliability and dependability and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States.

Pre-employment processing will include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances.

1. Organizes work, sets priorities and standards, and follows-up to ensure coordination and completion of assigned work.
   
   
2. Maintains detailed records regarding Transportation Department time, labor, payroll, work schedules, leave statuses, overtime and related information for multi-shift revenue services.
   
   
3. Prepares and updates a variety of reports, which may require basic calculations; initiates a variety of forms related to status changes, locations, cost center or work assignment changes, etc.
   
   
4. Receives, sorts, inspects, identifies, logs, and properly tags and stores property; picks up found property system wide; ensures that the security of stored property is maintained through periodic and daily inspection.
   
   
5. Receives, issues and monitors supplies,  equipment, locks, and keys; maintains storage facilities; inspects property for owner identification and releases found property to owners or finders as authorized by statute and/or directive; receives inquiries about lost property; logs such inquiries by major classification and cross references those entries to the found property logs.
   
   
6. Enters data into computer; prepares unclaimed property for auction; may be required to submit a variety of narrative reports; transfers found monies to the General Fund and prepares check requests.
   
   
7. May operate a vehicle and/or hand truck in order to transport property as needed; operates a trunked radio to contact and communicate with supervisory personnel.
   
   
8. Answers questions for supervisors, foreworkers and employees regarding time, labor, shift coverage, leave and payroll related personnel matters, including applicability of specified contract provisions; confers with accounting staff regarding payroll matters; receives and screens visitors and telephone calls and takes messages; directly deals with the public when processing inquiries relative to lost and found property.
   
   
9. Types and/or compiles correspondence, forms, and specialized reports and documents from drafts, notes, or brief instructions using a desktop computer; Proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies.
   
   
10. May provide lead direction, training and work review to Transportation Administration Specialists; establishes and maintains office files; reviews invoices and purchase requisitions.
    
    
11. Maintains records and logs, processes forms and performs general office support activities in the transportation office of various Yards and Terminal Zone reporting locations, including processing incoming and outgoing mail, maintaining posted information, and ordering office supplies.
    
    

Education:
Possession of a high school diploma, GED or recognized equivalent.

Experience:
Three (3) years of full time equivalent verifiable general clerical or office assistant experience, which has included maintenance of detailed records, preparation of reports, and public contact; one year must have included experience in the preparation of time and labor, payroll records and personnel assignment rosters in an Oracle/PeopleSoft or a similar system.

Other Requirements:
Must be willing to work off-hours and weekend shifts.
May be required to push a four-wheel cart containing lost and found items.
Must possess a valid California driver’s license and have a satisfactory driving record.
Must have sufficient mobility to use BART trains to travel throughout the system.
Typing accurately at a rate of 35 words per minute from printed copy.

• The procedures for assigning transportation personnel. 
• PeopleSoft/Oracle time, labor and payroll or similar system
• Office practices and procedures, including filing and the operation of standard office equipment. 
• Record keeping and report preparation principles and practices.
• Basic business arithmetic. 
• Correct English usage, including spelling, grammar, and punctuation.
• Business letter writing and the standard format for typed materials.
• Basic business data processing principles as applied to time, labor, payroll and scheduling functions. 
• Standard business computer software, applications and databases.
• Basic supervising principles and practices.
• District and department operating rules, procedures, and regulations.

• Prioritizing work and coordinating multiple activities
• Maintaining attention to detail despite interruptions.
• Organizing and maintaining accurate records and files. 
• Making accurate arithmetic calculations.
• Performing detailed clerical work accurately.
• Communicating tactfully and effectively with the public, co-workers and other employees
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Understanding and carrying out oral and written directions. 
• Using initiative and sound independent judgment within established policies and guidelines.
• Operating standard office equipment including but not limited to a personal computer, fax machine, and telephone answering equipment. 
• Providing training and lead directions to others.
• ­Learning and applying new procedures, rules, and regulations pertaining to the job.

Salary : $78,625 - $92,500