What are the responsibilities and job description for the Executive Personal Assistant position at San Diego Biz Law APC?
We are seeking a dedicated Personal Assistant to provide administrative support and assistance to our law firm's CEO. The ideal candidate should be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. The pay we offer is your starting salary. We offer bonuses and raises for great work; they can happen several times a year. We offer a nice work/life balance and offer opportunities for tasks that require you during work hours. After 4 years FT you receive 5 weeks off with pay . All team members receive Valentine's Day and their birthday off with pay from day one. Half of what we hire people for is their personality; we want someone fun to work with. We only hire candidates with a university degee.
*Responsibilities*
- Provide executive administrative support to the CEO
- Manage calendars and schedule appointments, file cases (we will train)
- Manage incoming work from various persons and then send it out to third parties after the CEO's review.
-Assisting with some technology issues, running some software for us, and assisting with certain other items that may save the CEO time.
- Handle duties such as answering calls and making calls to clients.
-Call or email vendors and other companies in order to ascertain information and resolve various issues (ie sent wrong toner); order supplies and equipment, book flights, hotels, cars, and make various arrangements for his travel.
- Perform clerical tasks including filing and organizing documents electronically.
- Utilize the Microsoft Suite for various office functions
- Back up computers, move around electronic files, and complete other computer-oriented tasks.
*Experience*
- Proven experience in providing executive administrative support (2 years' min. is ideal; we will accept 6 months)
- Strong organizational skills with attention to detail. This position requires someone with a good memory or note-taking ability, and the capability to multitask.
If you are a proactive individual with a good work ethic, excellent organizational skills and a passion for providing top-notch administrative support, we encourage you to apply for this rewarding Personal Assistant position.
The position may sound boring, but it is far from. The time flies by daily; our law firm is easygoing (but we take our work seriously) The team is intelligent but have great personalities (many work remotely). The CEO is involved in a couple of companies to raise funds for abused and abandoned dogs; you will be working with those as well, to keep it interesting.
The position may require travel as well as running errands and basically anything that can liberate the CEO's time. We are seeking someone easygoing, who has a sense of humor. We are not seeking someone we have to walk on eggshells with; someone who is reality-based and down to earth; fun to work with. Honesty, integrity and loyalty are important.
Our firm prides itself on outstanding customer service. You should have a great phone manner, and be diplomatic. Spelling and grammar are important, as is typing speed.
This position is from 8:30 AM Monday through Wednesday. ; you may choose 30 or 60 mins for lunch and can change that as required. Weekend work is rare but occasionally happens, especially where travel is involved. We honor a work-life balance and will work with you when you have appointments during the daytime. Please send a cover letter with your availability and rate of pay you seek, as well as anything else that helps us in our decision-making; include a resume. Good luck!
Job Type: Part-time
Pay: $22.00 - $30.00 per hour
Benefits:
- 401(k)
- Paid time off
Application Question(s):
- Do you have an Associate's Degree or Higher?
- Are you good with software and computer programs, as well as social media?
Experience:
- Office or Personal Assisting: 2 years (Preferred)
- Microsoft Office: 2 years (Required)
Ability to Commute:
- La Jolla, CA 92037 (Preferred)
Ability to Relocate:
- La Jolla, CA 92037: Relocate before starting work (Required)
Work Location: Hybrid remote in La Jolla, CA 92037
Salary : $22 - $30