What are the responsibilities and job description for the Front Desk Assistant (Immediate Opening) position at San Antonio Independent School District?
Reports to: Chief of Staff Pay Grade: N05
Terms of
Employment:
- 230 days per year.
- At-Will employment agreement.
- Salary is in the paygrade N05 on the Non-Exempt
- Entry salary is at $18.00 with consideration for
directly related experience.
FLSA Classification: Non-Exempt
Funding
Source:
The position is locally funded.
Position Summary
Perform receptionist duties, including answering switchboard calls, greeting district staff and visitors, and directing
them to the appropriate location, providing general information, and assisting with other various clerical support
activities.
Essential Functions / Key Responsibilities
1. Reporting to management and performing administrative duties.
2. Welcome and assist visitors in a friendly and professional manner with basic inquiries from the public.
3. Provide general information about the district via telephone or walk-ins, including campus/district
directions, hours of operation of departments and campuses, and district/community events to
employees, stakeholders, and the public.
4. Answer telephone calls, as well as screen and forward calls; schedule and confirm appointments,
meetings, and events.
5. Keep the reception area tidy and observe professional etiquette.
6. Maintain current telephone extension, various voice messages associated with holidays and district
closings.
7. Maintain general office documents; filing, copying, and scanning. Monitor office supplies and ordering
replacements and other administrative duties with minimal supervision.
8. Perform other related duties as assigned within the appropriate skill and experience capabilities expected
for this position.
Minimum Requirements
• High school diploma or GED equivalent or higher recognized by the Texas Education Agency or a regional
accrediting agency.
• 2 years of experience in a similar role to included customer service, telephone etiquette, multi-line
- Exceptional ability to create a welcoming environment.
- Experience in answering and screening calls, as well as scheduling appointments.
- Ability to observe business etiquette and maintain a professional appearance.
- Experience working with word processing, spreadsheets, and emails, including Microsoft Word, Excel, and
- Working knowledge of printers, copiers, scanners, and fax machines.
- Excellent interpersonal and communication skills.
- Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee
Knowledge, Skills & Abilities
• Knowledge of department and district policies, procedures, and practices with the ability to answer work
- Knowledge of daily and upcoming events in the district.
- Demonstrated ability to communicate effectively in both written and oral form with a variety of people
- Proper telephone etiquette.
- Knowledge of general office procedures.
- Ability to multi-task with frequent interruptions.
- Strong customer service skills.
- Possess interpersonal, communication and problem-solving skills; must have high level of integrity
- Attention to detail and accuracy regarding time and organizational management and the ability to handle
- Ability to work as a member of a team to help department staff.
Working Conditions
Work Environment:
- Computer, computer software programs and peripherals, teacher resource materials and
- Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise. Occasional
Physical Demands/Requirements:
- Maintain emotional control under stress; work with frequent interruptions/deadlines; frequent sitting,
speaking clearly, visual acuity and prolonged data input; occasional lift/carry light, moderate 15-44 pounds.
Supervisory Responsibilities / Direct Reports
- None
It is the policy of San Antonio ISD not to discriminate on the basis of race, color, religion, national origin, age,
sex, gender identity, gender expression, sexual orientation or disability in its vocational programs, services or
activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education
Amendments of 1972; Section 504 of the Rehabilitation Act of 1973, as amended, and SAISD's board policies
DIA, FFH, and FFI.
Salary : $18
