Accounting Specialist

POSITION TITLE:  Accounting Specialist

EXEMPTION STATUS:  Non-exempt

REPORTS TO:  Coordinator of Financial Services

TERMS OF EMPLOYMENT:  12 months

HOURLY SALARY RANGE:  Minimum $21.20, Midpoint $26.50, Maximum $31.80

Primary Purpose

Assist with the prompt and accurate processing and recording of all District revenues and expenses in accordance with established procedures.  Prepare and enter journal vouchers, process payments and maintain accurate financial records to support efficient accounting operations.

Qualifications

Education/Certification

High school diploma or GED

Degree or coursework in accounting preferred

Special Knowledge/Skills

Proficient computer skills to develop spreadsheets, manage databases, and perform word processing

Proficient skills in keyboarding, data entry, and file maintenance

Effective organizational, communication (verbal and written), and interpersonal skills

Proficient skills in reconciliation of financial information and ledger balances

Knowledge of acceptable accounting principles

Experience

One to three years accounting experience, preferably in a public education environment or related field.

Major Responsibilities and Duties

Financial Ethics

• Comply with all policies and procedures; internal controls; board policies; and state, local, and federal laws as they pertain to the financial affairs of the district.
• Promptly report to the immediate supervisor or superintendent any suspected violations of the code of ethics, such as theft, fraud, or any other dishonest act in the workplace.
• Act in an ethical and honest manner in all business transactions of the district.
• Maintain confidentiality of all data, files and general financial information of the district.
• Safeguard against unauthorized access to assigned computer system and electronic data.

Accounting 

• Receive and process for accounts payable invoices for payment, match invoices to purchase orders, verify for accuracy, and contact employees and vendors to obtain or correct information.
• Enter data from invoices, reconcile vendor statements, and process and distribute checks for payment.
• Record deposits daily for receipted cash and monitor checking accounts for direct deposits to record in general ledger.
• Assist campus financial secretaries with receipting and deposit issues.
• Prepare, review and post routine journal entries for District revenues, expenses and balance sheet accounts.

Support, Records, Reports and Correspondence

• Prepare correspondence and forms, assist in compiling information for preparing various reports, and assist with reports for District use.
• Maintain accurate records and file copies of journal entries, revenue receipts, checks, requisitions, invoices, and purchase orders; and maintain related financial files.
• Assist department staff with projects and duties, as needed and perform duties in their absence.

Professional Growth and Development 

• Keep informed of federal and state laws, policies, and regulations concerning primary job function.
• Participate in professional learning programs, staff meetings, and special events as assigned.

Communication

• Effectively communicate with staff, financial institutions, and others; maintain a positive rapport and assisting in a prompt and courteous manner; and maintain a high degree of confidentiality.
• Articulate the District’s mission and goals to the community and solicit community support

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Prolonged sitting; occasional walking standing, kneeling/squatting, bending/stooping, pushing/pulling, overhead reaching

Motion: Repetitive hand motions with frequent keyboarding, use of mouse, grasping, squeezing, wrist flexion/extension

Vision: Visual acuity

Lifting: Lifting and carrying up to 30 pounds without assistance and more than 30 pounds with assistance

Environment: Work in office environment; occasional irregular or prolonged hours; occasional districtwide travel

Mental Demands: Maintain emotional control under stress