What are the responsibilities and job description for the Billing Clerk position at Samuel, Son & Co.?
RESPONSIBILITIES:
- Billing of purchase orders for and investigation of:
- Deliveries
- Processing billing for IPO (internal purchase orders) and XPO (external purchase orders) and Credits (disputed by the customer or quality side of the order)
- Vendor Debits
- Interbranch orders (Separate from IPO)
- Vendor Directs (Items coming from a vendor directly to the customer)
- Scrap Billing (Reconciliation of scrap) and Consignments (Few accounts we stock them with
- Inventory/product and we bill them for that product)
- Investigation bills & correcting bills
- Management of indirect PO’s for the Houston branch.
- Assists and is a back-up for the receptionist role.
- Work Effectively with all departments for maximum efficiency and return on investment in a safe environment.
- Interacts directly with Customers, Vendors, and Employees as required.
- Verifies accuracy of billing data, correcting any errors.
- Generates shipping labels and billing documents.
- Perform data entry into spreadsheets as required – credit and scrap edits go into logs.
- Assist other departments with projects or tasks as needed.
- Participate and complete all required training activities.
- Ensure a safe and clean work environment is always maintained.
- Identify areas for continuous improvement for all duties.
- Perform all other duties as assigned or directed.
ROLE REQUIREMENTS:
- Good organizational and communication skills.
- Ability to multi-task and adapt quickly to changes as well as maintain a high level of attention to detail.
- Must have strong organizational, time management and interpersonal skills and be able to prioritize work.
- Ability to work independently and identify and solve problems.
- Basic understanding of clerical and administrative procedures.
EQUIPMENT KNOWLEDGE:
- Proficient in Microsoft Office Suite or similar software.
PHYSICAL DEMANDS:
- Ability to sit or stand for extended periods and perform computer-related tasks.
- Occasionally lift and move boxes or office supplies weighing up to 20 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:
- The work environment is predominantly indoors, within an office setting, with regular use of computers and office equipment.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Samuel is an Equal Opportunity Employer. In the United States, we utilize E-Verify.
SAMSA
- Billing of purchase orders for and investigation of:
- Deliveries
- Processing billing for IPO (internal purchase orders) and XPO (external purchase orders) and Credits (disputed by the customer or quality side of the order)
- Vendor Debits
- Interbranch orders (Separate from IPO)
- Vendor Directs (Items coming from a vendor directly to the customer)
- Scrap Billing (Reconciliation of scrap) and Consignments (Few accounts we stock them with
- Inventory/product and we bill them for that product)
- Investigation bills & correcting bills
- Management of indirect PO’s for the Houston branch.
- Assists and is a back-up for the receptionist role.
- Work Effectively with all departments for maximum efficiency and return on investment in a safe environment.
- Interacts directly with Customers, Vendors, and Employees as required.
- Verifies accuracy of billing data, correcting any errors.
- Generates shipping labels and billing documents.
- Perform data entry into spreadsheets as required – credit and scrap edits go into logs.
- Assist other departments with projects or tasks as needed.
- Participate and complete all required training activities.
- Ensure a safe and clean work environment is always maintained.
- Identify areas for continuous improvement for all duties.
- Perform all other duties as assigned or directed.
ROLE REQUIREMENTS:
- Good organizational and communication skills.
- Ability to multi-task and adapt quickly to changes as well as maintain a high level of attention to detail.
- Must have strong organizational, time management and interpersonal skills and be able to prioritize work.
- Ability to work independently and identify and solve problems.
- Basic understanding of clerical and administrative procedures.
EQUIPMENT KNOWLEDGE:
- Proficient in Microsoft Office Suite or similar software.
PHYSICAL DEMANDS:
- Ability to sit or stand for extended periods and perform computer-related tasks.
- Occasionally lift and move boxes or office supplies weighing up to 20 pounds.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:
- The work environment is predominantly indoors, within an office setting, with regular use of computers and office equipment.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Samuel is an Equal Opportunity Employer. In the United States, we utilize E-Verify.
SAMSA