Accounts Payable Specialist

We are seeking a positive, mature, reliable individual to perform accounts payable and other accounting functions according to established company procedure or as directed by our Sr. Accountant. Strong communication skills are essential in notifying the Accounting Supervisor or Controller of any significant developments and to interact with internal and external clients.

To be successful at this job, you must be task-oriented, enjoy detail work, consistently perform with accuracy, and have an ability to handle multiple items simultaneously while maintaining strict confidentiality. Our ideal candidate will be a team player with a strong customer service mentality and positive attitude and outlook.

DUTIES & RESPONSIBILITIES

• Processing high volume accounts payable
• Monitor Accounts Payable email inboxes
• Matching, batching, coding and entering invoices per company procedures
• Facilitate payment of invoices via check batches and ACH banking payments
• Set up new vendors and complete credit applications
• Reconciling vendor statements and accounts
• Reconcile corporate credit card statements
• Reconcile accounts payable aging to general ledger reports
• Respond to routine email, voicemail, and general inquiries regarding accounts payable
• Update and maintain various documents related to accounts payable
• Other various tasks as assigned

DIRECTION RECEIVED

• Reports to Sr. Accountant
• Will work closely with the Accounts Receivable team

DIRECTION OF OTHERS

Not responsible for any administration or supervision, but regularly is expected to work in a team compacity.

QUALIFICATIONS/EXPERIENCE:

• 3-5 years of prior Accounts Payable experience
• Proficient In Microsoft Office Suite of products
• ERP computer software helpful
• Excellent organizational skills, time management skills and attention to detail
• Ability to maintain confidential and accurate records
• Work well both individually and as a team member, be flexible, adaptable to ongoing change
• Able to learn other software related to the position
• Construction experience helpful

PHYSICAL DEMANDS

Possible travel to jobsites, fabrication shops, manufacturing facilities or other engineering, construction, or client offices.

WORKING CONDITIONS

Work will be mainly conducted in-office.

Overtime may be required at times prior management approval to make deadlines.