What are the responsibilities and job description for the Accounting Manager position at Sampled?
Closing date for applications: Monday, August 4th, 2025
COMPANY OVERVIEW:
Sampled is a fully integrated laboratory and biorepository with industry-leading storage, sample management, multiomics, cellular services, and custom clinical kitting. Founded in 1999 as RUCDR at Rutgers University, Sampled operates facilities in the US and UK and is CAP accredited and CLIA licensed. Sampled is committed to providing the highest quality sample storage, processing, and analysis services that enable researchers to make new discoveries and advance human health. When combined with state-of-the-art biobanking facilities, these capabilities provide comprehensive scientific solutions that speed time to quality data.
Sampled is committed to building a sustainable, inclusive and diverse culture where team members enjoy equal opportunities in a safe, supportive and empowering environment. Sampled believes that as an organisation we have a duty to be actively engaged in supporting not just the clients and industries we serve but the communities where we live and work.
Joining Sampled provides:
- Opportunity to join a mission-driven company at the forefront of personalized medicine
- Collaborative, science-focused culture with a commitment to excellence
- Competitive compensation and comprehensive benefits
- Growth potential and leadership exposure
POSITION SUMMARY:
The Accounting Manager will be responsible for managing day-to-day accounting operations, including monthly close, reconciliations, accounts payable, payroll, and reporting. This role requires hands-on experience with key accounting systems and a strong understanding of GAAP. The ideal candidate is a CPA with experience working in NetSuite, Bill.com, and Blackline, or similar accounting programs, and is comfortable working in a fast-paced, multi-entity environment.
This is a hybrid role based at Sampled’s headquarters in Piscataway, NJ, with a required on-site presence 4 days per week.
RESPONSIBILITIES:
- Own and execute the monthly close process, including preparation and review of journal entries, accruals, and reconciliations.
- Perform and oversee bank and balance sheet account reconciliations to ensure accuracy and compliance
- Manage the accounts payable process, including invoice approval workflows, payment runs, and vendor inquiries via Bill.com
- Maintain and reconcile fixed asset schedules and support asset capitalization policies
- Oversee inventory accounting, including valuation, costing, and periodic inventory reconciliations
- Ensure timely and accurate biweekly/monthly payroll accounting in coordination with HR and external payroll vendors
- Prepare and analyze monthly financial management reports for internal stakeholders.
- Provide detailed support for the annual financial audits, including preparation of audit schedules and documentation
- Drive continuous improvement in accounting processes, leveraging systems such as NetSuite and Blackline
- Assist with implementation and integration of new financial systems and procedures
- Maintain effective controls and enforce accounting policies and procedures in accordance with US GAAP.
- Manage, mentor and develop team members.
- Be an active champion and role model of the Sampled Core Values: Strive to delight our clients, Move innovation forward, Accelerate your business, Rise together as a team, Transcend what is possible.
POSITION REQUIREMENTS:
- Bachelor’s degree in Accounting
- Certified Public Accountant (CPA) designation
- Minimum 5 years of progressive public & private accounting experience, including supervisory or team lead responsibilities.
- Strong proficiency in NetSuite or similar ERP
- Hands-on experience with Bill.com and Blackline or similar systems
- Experience in Pharma or professional services sectors preferred
- Additional experience with other accounting, payroll, or expense management software is a plus
- Knowledge of US GAAP and internal controls
- Strong attention to detail, organizational skills, and analytical thinking
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and working in a deadline driven environment
- Proficiency in Microsoft Excel (pivot tables, lookups, etc.)
- Ability to work independently, setting own priorities and objectives with leadership support
- Skilled at focusing on desired results, determining what is important and urgent, identifying next steps, and effectively meeting deadlines and achieving desired results.
- Proven problem-solving skills including the ability to identify, recommend and implement solutions.
- Ability to maintain highly confidential information.
- Excellent written and verbal communication skills.
Closing date for applications: Monday, August 4th, 2025