Office Administrator

We are a well-established Property Management Company with over 40 years in business, continuing to expand our portfolio across Eastern Massachusetts. We are looking for a dependable and organized Office Administrator to join our team. This is an excellent opportunity for someone seeking a long-term position with a growing company.

Responsibilities include, but are not limited to:

• Entering maintenance staff notes and hours
• Tracking weekly employee timesheets
• Preparing weekly analytic reports
• Compiling monthly utility reports
• Scheduling inspections for property managers
• Providing backup support to the front desk
• Preparing correspondence, reports, and other documents as needed
• Performing clerical and administrative duties such as filing, photocopying, scanning, transcribing, and faxing
• Supporting property management staff with scheduling, communication, and other office needs
• Ensuring the front desk and office areas are well-organized and presentable

Skills & Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with Yardi software is a plus
• Bilingual (English and Spanish) preferred
• Hands-on experience with standard office equipment (e.g., fax machines, printers, copiers)
• Professional attitude and appearance
• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Ability to be resourceful and proactive when issues arise
• Customer service–oriented mindset
• Must have open availability to occasionally work on weekends as needed

Why Join Us:

• Established company with a strong reputation and long-term stability
• Supportive team environment
• Opportunity for professional growth within a growing organization

Job Type: Full-time

Pay: $ $21.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Ability to Commute:

• Allston, MA Required)

Ability to Relocate:

• Allston, MA 02134: Relocate before starting work (Required)

Work Location: In person

Salary : $43,200 - $88,000