Office Assistant

OFFICE ASSISTANT

SAME Los Angeles

Full-Time · In-Person · Santa Monica, CA

Monday–Friday · 9:00 AM–5:00 PM

SAME is seeking a highly organized, proactive, and detail-oriented Office Assistant to support the daily operations of our Santa Monica office. This is an entry-level, full-time, in-person role ideal for someone looking to grow within a fast-paced fashion and lifestyle brand environment.

The Office Assistant will play a key role in maintaining the day-to-day flow of the office, supporting internal organization, assisting with team scheduling, and contributing to operational, creative, and administrative needs across departments.

KEY RESPONSIBILITIES

• Manage the office day-to-day, including organization, upkeep, and overall functionality

• Maintain clean, organized shared spaces including meeting areas and common office spaces

• Handle shipping, receiving, unboxing, and distribution of deliveries

• Coordinate and schedule office maintenance, repairs, and vendor visits

• Manage office inventory and supplies, including ordering and restocking as needed

• Assist with any office moves, construction projects, or space updates

• Support team calendar management, including scheduling meetings and coordinating internal calendars

• Ensure meetings and calls are properly organized and prepared in advance

• Assist the team with design organization and ongoing creative projects as needed

• Support social media initiatives in collaboration with the marketing team, including assisting with Instagram and related tasks

• Work closely with the PR team to support gifting initiatives and coordination

• Support administrative and operational tasks across departments as needed

• Assist with document organization, filing, and internal systems upkeep

• Coordinate errands and small office-related tasks when necessary

• Provide on-site support for events, pop-ups, sample sales, press opportunities, and inventory counts, including occasional travel and assistance with set-up and talent coordination

QUALIFICATIONS

• Strong organizational skills and attention to detail

• Positive, proactive, and team-oriented attitude

• Excellent communication skills

• Ability to multitask and prioritize in a fast-paced environment

• Comfortable handling a wide variety of administrative and operational tasks

• Reliable, punctual, and highly dependable

• Proficiency in Google Workspace (Google Calendar, Docs, Sheets, Gmail) preferred

• Interest in fashion, luxury, or creative industries is a plus

DETAILS

• Full-time, in-person role based in Santa Monica, California

• Monday through Friday, 9:00 AM–5:00 PM

• Entry-level position

This role is ideal for someone who thrives in an organized, collaborative environment and is excited to be part of a growing luxury fashion brand.