DIRECTOR OF SUPPLY CHAIN MANAGEMENT

Location:

Department:

Pay Range:

Care for our community, and your career.

The Director of Supply Chain is responsible for leading, implementing, measuring, and directing a clinically integrated supply chain across multiple businesses within Samaritan Health. This position will be the successor to the Director upon his retirement in the summer of 2027. The Assistant Director will provide leadership in expense management for a facility with an aggregate supply expense budget exceeding forty million dollars annually. The Assistant Director will be charged with building strategic alliances with senior team members, physicians, directors, and staff as it relates to successfully performing the services required. This individual must demonstrate the ability to lead change positively, setting the tone of the department as a service organization, and continuously seek to understand, meet, and exceed customer needs.

Management; 70%

• Supports the organization as Director of Supply Chain to develop and enhance logistical strategies and business plans for the health system. Oversees day-to-day operations of Purchasing, Materials Distribution, Print Shop and document archives, as well as mail and courier services for the health system.
• Utilizes data from multiple internal and external sources to analyze departmental volume indicators and statistics, including payroll and related workload volumes to achieve financial goals and accomplish strategic initiatives. Responsible for preparation of annual department operating budget, collaborates with leadership to maintain facility’s 5-year equipment plan and annual capital budgets.
• Manages and directs system-wide purchasing, receiving, storage, distribution, and inventory control of supplies. Uses appropriate business and analytical judgment to develop and implement viable strategies to acquire and sustain operations. Monitors supplier backorders and expedites their delivery, making alternate arrangements when necessary.
• Serves as liaison between GPO, vendors, and department managers. Executes special projects for organization as needed. Establishes or adjusts supply needs and ordering mechanisms in a manner that meets their operating requirements balanced against the judicious use of the Hospital's resources.
• Develops and manages customer service programs to enhance quality control and conduct follow-up to ensure the effectiveness of Purchasing operations. Makes appropriate process changes to improve department operations and achieve savings. Prepares reports, monitors and reconciles expenditures of funds.
• Monitors and coordinates ongoing audits of purchase orders and issue reports to validate proper account codes, cost centers and processes are followed. Responsible for developing and ensuring compliance with internal policies regarding the processing of purchase orders, customer accounts and inventory management and usage records.
• Works in cooperation with Value Analysis Teams. Serves on the Value Analysis Executive Steering Committee and collaborates with physicians and department leaders to implement product standardization efforts.
• Works with VAT to communicate new product conversions and changes throughout the health system while managing consumption and procurement of preexisting stock to minimize waste.
• Collaborates with multidisciplinary Value Analysis Team (VAT) Chairs, Managers, Champions, and team members, monitors and adjusts workload of Purchasing staff to support VAT initiatives.
• Contract Management; this role is responsible for reviewing all upcoming Non-Provider Contracts or Letters of Commitment’s (LOC) to ensure contract’s inclusion in contract management software, timely renewal, and compliance with contract administration program policies. Regularly provides reports to VAT to aide in identifying savings opportunities or contracts that merit auditing to ensure contractual terms are met and are beneficial to the organization.
• Oversees vendor relationship management, monitors, and controls supply cost through the utilization and adherence to Group Purchasing Contracts, (GPO). Independently strives to achieve contract compliance within the terms of authorized Group Purchasing Agreements for pricing, terms, appropriate tier pricing, and conditions to reduce overall cost to meet quoted costs.
• Maximizes participation in GPO preferred pricing programs such as ASCEND or SURPASS.
• Prepares Requests for Proposal, bid summaries and vendor performance analysis to aide in contract decision-making.
• Assures purchasing compliance with Joint Commission, New York State, and other relevant standards, statutes, regulations and laws.
• Collaboratively works with Finance leadership to resolve budgetary or invoice problems such that suppliers are paid appropriately and timely for goods correctly delivered or work correctly performed, in accordance with the underlying purchase orders, contracts, agreements and other controlling documents.
• Establishes and monitors review mechanisms such that adequate control is maintained over returns, credits, over shipments, under shipments, product substitution, product miss-shipment, manufacturer recalls, shipments against check requests, shipments of free goods, non-purchase-order shipments, and other exceptions to the shipping process.
• Responsible for training of new hires regarding Supply Chain processes. Provides training for new hospital managers on proper Supply Chain policies and procedures. Serves as a change agent: oversees on-going training and development of staff to improve processes and keep up with best business practices.
• Updates policies and procedures to better manage the supply chain process.
• Ensure proficiency in Meditech system and associated automation technologies within direct reports.
• Prepares annual evaluations, seeks administrative feedback as appropriate, interviews for and selects candidates to fill open positions, initiates disciplinary processes when required.
• Follows regulatory requirements and accreditation guidelines, to support safety and security procedures.
• Exemplifies our organization’s HEART values and strives for continuous self-improvement.

Analytics and Change Management; (30%)

Performs financial spend analysis, supply chain operations analysis, conducts research, collects and analyzes data. Advises next steps or changes based on interpreted results. Plays an active role in problem-solving and process improvement while adhering to scope and budget.

Key Responsibilities:

• Creates and interpret spreadsheets, presentations and other deliverables using Microsoft Office Suite, specifically Excel, Access, PowerPoint, Visio and Project as necessary for client engagement.
• Uses expertise in Microsoft Word, Excel (Pivot Tables and graphs), PowerPoint, Access, flowcharting software (e.g., Visio) to create informative deliverables accurately, with attention to detail, and on time.
• Utilizes GPO Enterprise Resource Planning (ERP) software to identify savings opportunities.
• Performs analysis of supply chain operational activities and data to identify operational improvements.
• Responsible for conducting research, analyzing data, and interpreting data to recommend improvements at both an organizational and department level.
• Reviews product change requests to determine organizational financial impact and product pricing for all vendors withing the contract category.
• Monitors committed product quantities at distributors to ensure stock levels correspond to organizational usage and minimizes expiration of goods.
• Assists with life-cycle management of supplies and capital needs with department leaders and Finance.
• Participates in assessment, design, and implementation activities, which may involve attending customer or committee meetings.
• Uses knowledge of supply chain, finance, healthcare, or consulting operations background to achieve organizational savings and efficiencies.
• Assist in proposal development and support as requested.
• Work effectively in a winning team environment, building positive client and peer relationships.
• Grow healthcare supply chain subject matter knowledge.

Qualifications

Education, Knowledge, Skills and Abilities Required:

An Masters degree and/or equivalent experience in Supply Chain, business administration or related field. Prefer 5-10 years of experience in medical supplies/equipment and materials management. Prefer experience with total joint supply/inventory management Demonstrated skill on computer input and operation for facility inventory management oversight function Knowledge of inventory/stock procedures, including equipment/supply orders, par levels, returns Organization and prioritization skills Minimum of 5 year experience with Group Purchasing Organization contracting. Strong knowledge of Meditech Financials and their applications in a purchasing environment. Proven expertise in Excel along with other Microsoft Office platforms. Ability to train others successfully. Excellent customer service skills and behaviors toward internal and external customers and co-workers.

Samaritan is an Affirmative Action/Equal Opportunity Employer. Women, Minorities, Disabled, and Veterans are encouraged to apply.

Work Shift:

Position Hours:

Samaritan is an Affirmative Action/Equal Opportunity Employer. Women, Minorities, Disabled, and Veterans are encouraged to apply.