What are the responsibilities and job description for the Administrative Coordinator III - Faculty Records Coordinator (Internal Applicants Only) position at Sam Houston State University?
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Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
Posting Information
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code Â
This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category Technical/Para-Professional Department Office of the Provost Division Division of Academic Affairs Open Date 10/21/2025 Open Until Filled Yes Educational and Experience Requirement
Bachelor's degree in a related field. Four years of relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Must be a current Sam Houston State University employee in order to be considered for this position.
Nature & Purpose of Position
Performs advanced and complex administrative support duties for the Faculty Records and Reporting area within the Office of the Provost.
Primary Responsibilities
Oversees graduate teaching assistant hiring for Academic Affairs division. Assists in the development of operational policies. Interprets policies and explains procedures relating to activities performed in the Faculty Records and Reporting area within the Office of the Provost. Prepares reports and maintains adequate records. Handles routine and special correspondence. Performs specialized tasks requiring a high level of skill in the preparation of reports. Assists in compiling statistical data and preparing various written summaries concerning divisional activities. Acts as liaison between administrators and staff in handling of matters which may involve policy decisions. Processes faculty paperwork for hiring, reappointments, and other payroll paperwork. Processes faculty workload for colleges. Assists with tracking signed and unsigned faculty contracts. Reviews internal procedures and recommends needed changes. Responsible for large college workload reporting, employment processing, and assists with workload training. Performs other related duties as assigned.
Other Specifications
Requires detailed knowledge of university infrastructure, policies, and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.
Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/45204
Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
Posting Information
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code Â
- 51.215, which authorizes the employer to obtain criminal history record information.
This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category Technical/Para-Professional Department Office of the Provost Division Division of Academic Affairs Open Date 10/21/2025 Open Until Filled Yes Educational and Experience Requirement
Bachelor's degree in a related field. Four years of relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Must be a current Sam Houston State University employee in order to be considered for this position.
Nature & Purpose of Position
Performs advanced and complex administrative support duties for the Faculty Records and Reporting area within the Office of the Provost.
Primary Responsibilities
Oversees graduate teaching assistant hiring for Academic Affairs division. Assists in the development of operational policies. Interprets policies and explains procedures relating to activities performed in the Faculty Records and Reporting area within the Office of the Provost. Prepares reports and maintains adequate records. Handles routine and special correspondence. Performs specialized tasks requiring a high level of skill in the preparation of reports. Assists in compiling statistical data and preparing various written summaries concerning divisional activities. Acts as liaison between administrators and staff in handling of matters which may involve policy decisions. Processes faculty paperwork for hiring, reappointments, and other payroll paperwork. Processes faculty workload for colleges. Assists with tracking signed and unsigned faculty contracts. Reviews internal procedures and recommends needed changes. Responsible for large college workload reporting, employment processing, and assists with workload training. Performs other related duties as assigned.
Other Specifications
Requires detailed knowledge of university infrastructure, policies, and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.
Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/45204
