What are the responsibilities and job description for the Administrative Coordinator III - Faculty Records Coordinator (Internal Applicants Only) position at Inside Higher Ed?
Requisition
202500323S
Title
Administrative Coordinator III - Faculty Records Coordinator (Internal Applicants Only)
FLSA Status
Non-Exempt
Hiring Salary
This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category
Technical/Para-Professional
Department
Office of the Provost
Division
Division of Academic Affairs
Open Date
10/21/2025
Open Until Filled
Yes
Educational And Experience Requirement
Bachelor’s degree in a related field. Four years of relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Must be a current Sam Houston State University employee in order to be considered for this position.
Nature & Purpose Of Position
Performs advanced and complex administrative support duties for the Faculty Records and Reporting area within the Office of the Provost.
Primary Responsibilities
Oversees graduate teaching assistant hiring for Academic Affairs division. Assists in the development of operational policies. Interprets policies and explains procedures relating to activities performed in the Faculty Records and Reporting area within the Office of the Provost. Prepares reports and maintains adequate records. Handles routine and special correspondence. Performs specialized tasks requiring a high level of skill in the preparation of reports. Assists in compiling statistical data and preparing various written summaries concerning divisional activities. Acts as liaison between administrators and staff in handling of matters which may involve policy decisions. Processes faculty paperwork for hiring, reappointments, and other payroll paperwork. Processes faculty workload for colleges. Assists with tracking signed and unsigned faculty contracts. Reviews internal procedures and recommends needed changes. Responsible for large college workload reporting, employment processing, and assists with workload training. Performs other related duties as assigned.
Other Specifications
Requires detailed knowledge of university infrastructure, policies, and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.
Full Time Part Time
Full Time
Quicklink
https://shsu.peopleadmin.com/postings/45204
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code
202500323S
Title
Administrative Coordinator III - Faculty Records Coordinator (Internal Applicants Only)
FLSA Status
Non-Exempt
Hiring Salary
This position is a pay grade 12. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/550174.pdf.
Occupational Category
Technical/Para-Professional
Department
Office of the Provost
Division
Division of Academic Affairs
Open Date
10/21/2025
Open Until Filled
Yes
Educational And Experience Requirement
Bachelor’s degree in a related field. Four years of relevant administrative assistant experience or experience in a related field. Experience in Higher Education is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Must be a current Sam Houston State University employee in order to be considered for this position.
Nature & Purpose Of Position
Performs advanced and complex administrative support duties for the Faculty Records and Reporting area within the Office of the Provost.
Primary Responsibilities
Oversees graduate teaching assistant hiring for Academic Affairs division. Assists in the development of operational policies. Interprets policies and explains procedures relating to activities performed in the Faculty Records and Reporting area within the Office of the Provost. Prepares reports and maintains adequate records. Handles routine and special correspondence. Performs specialized tasks requiring a high level of skill in the preparation of reports. Assists in compiling statistical data and preparing various written summaries concerning divisional activities. Acts as liaison between administrators and staff in handling of matters which may involve policy decisions. Processes faculty paperwork for hiring, reappointments, and other payroll paperwork. Processes faculty workload for colleges. Assists with tracking signed and unsigned faculty contracts. Reviews internal procedures and recommends needed changes. Responsible for large college workload reporting, employment processing, and assists with workload training. Performs other related duties as assigned.
Other Specifications
Requires detailed knowledge of university infrastructure, policies, and procedures. Requires thorough knowledge of office systems. Must have the ability to solve operational problems and make suggestions for process improvement.
Full Time Part Time
Full Time
Quicklink
https://shsu.peopleadmin.com/postings/45204
EEO Statement
Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code
- 51.215.
