Executive and Personal Assistant

Executive & Personal Assistant Clearwater, FL – Full Time

We are a small but growing medical practice seeking an experienced, highly organized Executive & Personal Assistant to support our chief executive team – Chief Medical Officer and Chief Executive Officer. This is a unique, hands-on role blending executive-level administrative support with personal and household coordination. If you thrive on variety, enjoy keeping things running smoothly, and want to be a trusted right hand, we’d love to hear from you.

What You’ll Do

• Manage and coordinate multiple calendars (business, medical, legal, and personal).

• Schedule appointments, travel, and events; prepare meeting materials and track follow-ups.

• Oversee facility and household projects: vendors, repairs, inspections, and special projects.

• Handle confidential personal matters and household logistics with discretion.

• Support expert witness and pharmaceutical speaking engagements (contracts, scheduling, tracking payments).

• Research vendors and purchases, present clear options, and coordinate implementation.

• Maintain organized records, files, and administrative systems for business and household needs.

What We’re Looking For

• 3-5 years as an Executive Assistant, Personal Assistant, or Operations Coordinator (medical/legal experience a plus).

• Exceptional organizational, time-management, and multitasking skills.

• Comfortable interacting with vendors, contractors, attorneys, and medical professionals.

• Tech-savvy with Microsoft Office, Google Workspace, and online scheduling tools.

• Discreet, trustworthy, and proactive with a strong service mindset.

• Flexible and resourceful: able to switch between executive and personal support seamlessly.

Schedule and Compensation

• Full-time, primarily on-site in Clearwater with some flexibility for remote tasks.

• Competitive salary commensurate with experience; paid time off and other benefits negotiable.

• Why You’ll Love This Role
• You’ll become a key partner to two dynamic leaders running a growing medical practice.
• Each day brings a mix of executive-level support, project coordination, and personal assistance, and your work directly enables them to focus on leadership and growth. If you’re proactive, values-driven, and love making complex lives run smoothly, this role is for you.

Pay is $45,000-50,000.