What are the responsibilities and job description for the Administrative Assistant 1, 2, Senior ( Supply Chain & Flight Services) position at Salt River Project?
Requisition ID: 19430
Join us in building a better future for Arizona!
SRP is one of the largest public power and water utilities in the U.S. providing electricity to approximately one million customers in the greater metropolitan Phoenix area. Since its founding in 1903, SRP has fostered a culture of stewardship and customer service consistently ranking as an industry leader in customer service according to J.D. Power and named one of Arizona's best employers by Forbes. SRP continues to adapt to its changing business environment by seeking innovative ways to reimagine utility service and the provision of critical resources essential to the life and economy of Arizona.
Why Work at SRP
At SRP, we foster an inclusive work environment and believe everyone should have a fair chance to work, regardless of who they are. That’s why we value teams with diverse perspectives, experiences, and backgrounds to help SRP deliver on its mission of providing reliable, affordable and sustainable water and power.
Benefits
SRP's success is rooted in our employees' happiness, health, and safety. That's why we offer a comprehensive benefits package to meet the needs of our employees and enhance their well-being. In addition to competitive pay and performance incentives, eligible employees can take advantage of the following benefits:
Acts as a trusted and confidential administrative aid; providing administrative support to Supply Chain Leadership and other department employees through the coordination of administrative functions. Responds and/or refers to information requests by phone, e-mail/general correspondence or in person. Coordinates correspondence and reports; updates distribution lists; prepares budgets and expense reports; and overall support to departmental staff. Acts as a point of contact in scheduling and coordinating department and project meetings and events. Ensures proper filing, retrieval and retention of information.
What You'll Do
At job entry, placement will be determined by a review of college transcripts and related work experience. A minimum of 6 years of related experience is required for the senior level. Once placed into the job family, an employee may become eligible for promotion by demonstrating the ability to perform advanced and more difficult work as determined by their management and meeting experience requirements.
Education
High School, GED or Equivalent.
Testing and Certifications
Administrative Assistant Test
Hybrid Workplace
SRP currently offers a hybrid workplace, which allows employees whose jobs can be performed remotely, and who have sufficient technical capability, to telework up to three days per week. Although teleworking is available, all employees must live and work in Arizona.
Drug/Alcohol Policy Statement
To promote the safety and well-being of our employees, customers, and the communities we serve, SRP is committed to maintaining a drug/alcohol free work environment. Although marijuana may now be legal in Arizona, except as otherwise specified under Arizona law, SRP considers it to be an illegal drug for the purpose of our drug/alcohol policy because marijuana remains illegal at the federal level. Any candidate found to be impaired during the hiring process or who has the presence of an illegal drug or unauthorized substance in their system during the pre-employment drug/alcohol test may be disqualified from further consideration in the hiring process.
Equal Opportunity Employer Statement
Salt River Project (SRP) is committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, military status, or any other protected status under applicable federal, state or local law.
Work Authorization
All candidates must be legally authorized to work in the United States.
Currently, SRP does not sponsor H1B visas, OPT, or other employment-related visa's.
Join us in building a better future for Arizona!
SRP is one of the largest public power and water utilities in the U.S. providing electricity to approximately one million customers in the greater metropolitan Phoenix area. Since its founding in 1903, SRP has fostered a culture of stewardship and customer service consistently ranking as an industry leader in customer service according to J.D. Power and named one of Arizona's best employers by Forbes. SRP continues to adapt to its changing business environment by seeking innovative ways to reimagine utility service and the provision of critical resources essential to the life and economy of Arizona.
Why Work at SRP
At SRP, we foster an inclusive work environment and believe everyone should have a fair chance to work, regardless of who they are. That’s why we value teams with diverse perspectives, experiences, and backgrounds to help SRP deliver on its mission of providing reliable, affordable and sustainable water and power.
Benefits
SRP's success is rooted in our employees' happiness, health, and safety. That's why we offer a comprehensive benefits package to meet the needs of our employees and enhance their well-being. In addition to competitive pay and performance incentives, eligible employees can take advantage of the following benefits:
- Pension Plan (at no cost to the employee)
- 401(k) plan with employer matching
- Available your first day: Medical, vision, dental, and life insurance
- Over 200 hours of PTO (includes vacation days, holidays, floating holidays, and sick leave)
- Parental leave (up to 4 weeks) and adoption assistance
- Wellness programs (including access to a recreation and fitness facility)
- Short and long-term disability plans
- Tuition assistance for both undergraduate and graduate programs
- 10 Employee Resource Groups for career development, community service, and networking
Acts as a trusted and confidential administrative aid; providing administrative support to Supply Chain Leadership and other department employees through the coordination of administrative functions. Responds and/or refers to information requests by phone, e-mail/general correspondence or in person. Coordinates correspondence and reports; updates distribution lists; prepares budgets and expense reports; and overall support to departmental staff. Acts as a point of contact in scheduling and coordinating department and project meetings and events. Ensures proper filing, retrieval and retention of information.
What You'll Do
- Responsible for general departmental administrative duties, including but not limited to answering and directing phone calls; Open/Screen/Distribute departmental mail; managing calendars/scheduling appointments and business-related travel; filing; timekeeping; completing expense reports, etc.
- Drafts, edits, and managing internal and external communications. Responds to inquiries via phone, email, and in-person interactions with professionalism and accuracy.
- Prepares and maintains presentations, reports, budgets, and expense documentation.
- Ensures proper filing, retrieval, and retention of departmental records.
- Maintain proficiency in Microsoft 365 Suite (Word, Excel, PowerPoint, OneNote, etc.) specific to departmental functions.
- Maintain understanding of SAP suite of products for timekeeping and material/office supply ordering
- Maintains and updates distribution lists, databases, and project schedules.
- Conducts research using online and internal resources to support departmental initiatives and decision-making.
- Assists in tracking project milestones, preparing for meetings, and ensuring timely completion of deliverables.
- Handles other duties and projects assigned.
- Proven experience in a senior administrative or executive assistant role.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to work well in teams and individually.
- Excellent time management and organizational skills, ability to manage multiple responsibilities at one time
- Knowledge of SRP corporate goals and application of these goals in the day-to-day work environment.
- Adherence to SRP Safety Practices, Policies & Procedures.
At job entry, placement will be determined by a review of college transcripts and related work experience. A minimum of 6 years of related experience is required for the senior level. Once placed into the job family, an employee may become eligible for promotion by demonstrating the ability to perform advanced and more difficult work as determined by their management and meeting experience requirements.
Education
High School, GED or Equivalent.
Testing and Certifications
Administrative Assistant Test
Hybrid Workplace
SRP currently offers a hybrid workplace, which allows employees whose jobs can be performed remotely, and who have sufficient technical capability, to telework up to three days per week. Although teleworking is available, all employees must live and work in Arizona.
Drug/Alcohol Policy Statement
To promote the safety and well-being of our employees, customers, and the communities we serve, SRP is committed to maintaining a drug/alcohol free work environment. Although marijuana may now be legal in Arizona, except as otherwise specified under Arizona law, SRP considers it to be an illegal drug for the purpose of our drug/alcohol policy because marijuana remains illegal at the federal level. Any candidate found to be impaired during the hiring process or who has the presence of an illegal drug or unauthorized substance in their system during the pre-employment drug/alcohol test may be disqualified from further consideration in the hiring process.
Equal Opportunity Employer Statement
Salt River Project (SRP) is committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, military status, or any other protected status under applicable federal, state or local law.
Work Authorization
All candidates must be legally authorized to work in the United States.
Currently, SRP does not sponsor H1B visas, OPT, or other employment-related visa's.
