AP & Payroll Specialist

Description

Applications will be reviewed as they are received beginning September 1, 2026.

Applicants are encouraged to apply early, as we intend to fill the position promptly.

This is a part-time position, scheduled for approximately 20-29 hours per week.

Who We Are

Salt Lake Valley Emergency Communications Center (SLVECC) is Utah's largest emergency communications center, providing 9-1-1 call-taking and police, fire, and medical dispatch services to communities throughout the Salt Lake Valley. Our employees serve as the critical connection between the public and first responders, gathering essential information, coordinating emergency resources, and helping ensure the right assistance reaches people when every second counts. Through skill, compassion, and teamwork, we protect lives, support first responders, and strengthen public safety across the communities we serve.

About The Role

We are seeking a highly organized and detail-oriented part-time AP & Payroll Specialist to join our team. This position will be responsible for the accurate and timely processing of biweekly payroll for approximately 150 employees, as well as managing day-to-day accounts payable activities, paid every other week.

The ideal candidate is a hands-on AP and Payroll professional who enjoys working with numbers, solving discrepancies, and keeping payroll and vendor payments running smoothly. This person should be comfortable owning the payroll process from timecard review through final submission while also managing daily AP responsibilities.

This role will report to the CFO but will work closely with employees, managers, vendors, and leadership to ensure payroll and accounts payable transactions are processed accurately and efficiently.

Payroll

• Process accurate and timely biweekly payroll for approximately 150 employees using the HRIS, Paycom.
• Process payroll and 1099 contractor payments biweekly and manage annual benefits changes.
• Review and verify employee timecards, hours worked, overtime, PTO, holidays, bonuses, and other payroll adjustments.
• Review payroll registers and reports for accuracy prior to payroll submission.
• Ensure payroll deadlines and company policies are consistently met.
• Work with managers, supervisors, and employees to resolve timekeeping discrepancies and missing approvals.
• Maintain accurate and confidential payroll records.
• Assist with payroll tax filings, W-2s, and other year-end payroll requirements.
• Verify invoice payments associated with accounts payable and ensure they are charged to the appropriate accounts.
• Maintain vendor files and research vendor-related issues.
• Assist Communications Center staff with purchase order preparation and payment processing.
• Prepare written communications, spreadsheets, statistical charts, and reports for the Human Resources department and leadership.
• Provide coverage for the CFO as assigned.
• Serve as backup to the Administrative Assistant.
• Maintain regular and predictable attendance during operating hours to perform the duties of the position, including other duties as assigned.

Accounts Payable

• Process and enter vendor invoices accurately and timely.
• Verify invoices for proper approval, coding, and supporting documentation.
• Process vendor payments through ACH, checks, and other payment methods.
• Perform AP/AR transactions and maintain the general ledger.
• Reconcile vendor statements and resolve invoice and payment discrepancies.
• Monitor accounts payable aging and ensure invoices are paid according to company terms.
• Maintain accurate vendor records and W-9 documentation.
• Assist with 1099 preparation and year-end AP requirements.
• Maintain organized and accurate AP documentation.
• Respond to vendor inquiries regarding invoices and payment status.

Requirements

Minimum Qualifications and Experience:

• Strong accounts payable experience, including invoice processing and vendor payments.
• Three (3) years of combined education and/or relevant experience.
• Excellent attention to detail and accuracy.
• Proficiency with accounting and payroll software systems, Microsoft Office Suite, and general office equipment.
• Ability to consistently meet recurring payroll and accounts payable deadlines.
• Ability to maintain confidentiality with sensitive employee and financial information.
• Strong time management and organizational skills with the ability to prioritize tasks and consistently meet deadlines.
• Ability to work independently and as part of a team.
• Demonstrated ability to work effectively with a diverse audience, including staff, customers, vendors, and the general public, utilizing effective interpersonal, negotiation, and conflict-resolution skills while consistently demonstrating integrity and professionalism.
• Ability to speak, read, and write professionally in English, as well as compile, analyze, and present information.
• Valid Utah driver license or ability to obtain one within two (2) weeks of hire.
• Ability to successfully pass required drug screening, fingerprinting, and criminal background check.

Preferred Qualifications and Experience:

• Bachelor's degree in accounting, finance, or a combination of education and relevant experience.
• Three (3) years of job-related experience.
• Prior experience with Paycom and Caselle.
• Proficiency in a second language, such as Spanish.

Working Conditions:

Extended periods of sitting, typing and computer work, regular standing and walking, and occasional lifting up to 20 pounds in an office environment.

Salary : $28 - $37