Coordinator, Purchasing Card

Applicants must be authorized to work in the United States.

All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date.

Job Summary

The Purchasing Card Program Coordinator is responsible for the independent administration, oversight, and governance of the College’s Purchasing Card (P-Card) Program, ensuring regulatory compliance, financial integrity, and effective internal controls across the institution.

This position serves as the designated program administrator and subject-matter expert, with authority to interpret policy, enforce compliance requirements, and resolve complex program issues that impact institutional financial risk. The Coordinator exercises independent judgment in applying policy, determining appropriate corrective actions, and managing system controls.

The role partners with Finance, Internal Audit, IT, and external vendors to maintain program effectiveness and continuously improve processes, systems, and controls. The position has institution-wide impact, supporting departments across the College and safeguarding compliance with applicable regulations and internal policies.

Essential Responsibilities & Duties

Essential Duties & Responsibilities & Knowledge Skills & Abilities

• Program Administration (30%)
• Independently administer and govern the full lifecycle of the Purchasing Card Program, ensuring alignment with College policies and regulatory requirements.
• Interpret and apply policy to determine appropriate program controls, including credit limits, MCC restrictions, and user eligibility.
• Develop, implement, and maintain P-Card policies, procedures, and program controls to ensure compliance and operational effectiveness.
• Serve as the institutional resource authority for P-Card program administration, providing guidance to departments and resolving complex or non-standard scenarios.
• Institutional authority for p-card thresholds up to $50,000.
• Manage institutional relationship with issuing bank and coordinate resolution of program-level issues impacting operations or compliance.
• Compliance, Audit & Risk Management (30%)
• Lead the College’s P-Card compliance and audit function, ensuring all transactions meet institutional, regulatory, and fiduciary standards.
• Independently evaluate transactions and determine compliance outcomes, including identification of misuse, policy violations, and control gaps.
• Authorize and implement corrective actions, including required training, suspension, or revocation of cardholder privileges.
• Maintain and analyze violation trends, identifying areas of institutional risk and recommending control improvements.
• Partner with Internal Audit and Finance to strengthen internal controls and respond to audit findings.
• System Administration (15%)
• Serve as functional owner and administrator of the College’s P-Card and expense management systems.
• Configure system controls, workflows, and user access to ensure compliance with program policies.
• Determine system configuration decisions that directly impact control effectiveness and compliance outcomes.
• Training, Education & Communication (10%)
• Develop and deliver institution-wide training programs to ensure compliance with P-Card requirements.
• Establish training standards and requirements for participation in the program.
• Communicate policy updates and compliance expectations across departments.
• Serve as a consultant to departments on appropriate purchasing methods and risk mitigation.
• Customer Support & Issue Resolution (15%)
• Resolve complex and escalated issues involving transactions, disputes, or compliance concerns.
• Independently determine appropriate resolutions for non-standard or high-risk situations.
• Coordinate with internal and external stakeholders to ensure timely and compliant outcomes.
  
  

Scope & Impact

• Responsible for administration and oversight of a College-wide financial control program affecting all departments.
• Decisions directly impact financial compliance, audit outcomes, and institutional risk exposure.
• Operates with significant independent judgment in interpreting policy and enforcing compliance requirements.
• Serves as the designated institutional authority for the Purchasing Card Program.
  
  

Knowledge, Skills & Abilities

• Knowledge
• Intermediate to advanced knowledge of accounting principles, internal controls, purchasing regulations, and financial compliance.
• Strong understanding of expense management systems, P-Card platforms (e.g., US Bank Access Online), and ERP systems (e.g., Banner).
• Knowledge of auditing standards, risk controls, and regulatory compliance requirements.
• Skills
• Strong analytical skills with ability to evaluate financial data, identify anomalies, and conduct investigations.
• Advanced communication skills, including the ability to explain complex guidance to diverse audiences.
• High proficiency in Excel and experience with business intelligence/reporting tools.
• Strong technical aptitude for system administration and workflow management.
• Abilities
• Ability to exercise independent judgment and make decisions within defined policies and risk frameworks.
• Ability to develop and deliver effective training and educational materials.
• Ability to manage projects, lead process improvements, and collaborate across departments.
• Ability to maintain confidentiality, demonstrate integrity, and uphold high ethical standards.
• Ability to build positive working relationships and navigate sensitive compliance conversations.
• Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
• Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.
  

Minimum Qualifications

• Bachelor’s degree AND
• Two (2) - Five (5) years of experience or equivalent combination of education and professional experience.
  
  

Preferred Qualifications

• Master's degree in Business, Accounting, Finance, or related field;
• Three (3) to five (5) years of experience in procurement, accounting, auditing, financial compliance, or program administration.
• Experience administering a purchasing card or corporate card program.
• Experience with Emburse Enterprise and/or US Bank Access Online.
• Experience working in higher education or public sector environments.
• Professional certifications in purchasing card management, procurement, audit, accounting, or compliance.
  
  

SLCC Information

Salt Lake Community College is Utah’s largest open-access college in the state. We proudly educate 45,000 students pursuing degrees in 100 programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 8 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.

Salt Lake Community College seeks and values contributions from each community member and welcomes new perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation occurs when we can collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving students and being a model for inclusive and transformative education.

Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.

SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.

This position is subject to a successful completion of a criminal background check.