What are the responsibilities and job description for the Administrative Asst. II position at Salt Lake Community College?
Applicants must be authorized to work in the United States.
All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date.
Job Summary
Under minimal supervision provide administrative support to the Dean of the School of Health Sciences, faculty and staff in all areas at the college in relationship to the College. The School consists of four Divisions, administered by four associate deans and administrative assistants, which work closely with the Dean and the Administrative Assistant to the Dean’s Office. Disseminate general information to students, employees and outside community and maintain frequent College-wide and community contacts. Understand policies and procedures of the College. Manage general affairs of the office. Handle work and information of a confidential nature. Supervise work study, full-time and part-time employees. Process documents and forms relating to personnel, payroll and budgetary items and input information into the College’s system. Order, maintain and inventory supplies and equipment. Assist with any school curriculum, accreditation, and articulation processes.
Essential Duties & Responsibilities & Knowledge Skills & Abilities
Salt Lake Community College is Utah’s largest open-access college in the state. We proudly educate 45,000 students pursuing degrees in 100 programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 8 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.
Salt Lake Community College seeks and values contributions from each community member and welcomes new perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation occurs when we can collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving students and being a model for inclusive and transformative education.
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.
This position is subject to a successful completion of a criminal background check.
All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date.
Job Summary
Under minimal supervision provide administrative support to the Dean of the School of Health Sciences, faculty and staff in all areas at the college in relationship to the College. The School consists of four Divisions, administered by four associate deans and administrative assistants, which work closely with the Dean and the Administrative Assistant to the Dean’s Office. Disseminate general information to students, employees and outside community and maintain frequent College-wide and community contacts. Understand policies and procedures of the College. Manage general affairs of the office. Handle work and information of a confidential nature. Supervise work study, full-time and part-time employees. Process documents and forms relating to personnel, payroll and budgetary items and input information into the College’s system. Order, maintain and inventory supplies and equipment. Assist with any school curriculum, accreditation, and articulation processes.
Essential Duties & Responsibilities & Knowledge Skills & Abilities
- Excellent knowledge of business English, math, writing, spelling, punctuation, vocabulary.
- Good written and verbal communication and problem-solving skills.
- Excellent public relations and people skills.
- Knowledge and understanding of general office procedures and methods; knowledge of School and College policies, procedures, and operations; proficiency on computers, fax and other office equipment; proficiency in operating word processing and spreadsheet software; excellent typing skills required.
- Ability to type quickly and proficiently; excellent dictation or note taking skills.
- Follow written and oral instructions effectively; perform clerical tasks under stress; research and analyze information; compose and write reports, letters, memos, etc.; perform duties with minimal supervision; supervise and coordinate activities with others; work with and safeguard highly confidential information; relate and communicate well with a variety of people, inside and outside of the college; accounting and budget knowledge background preferred.
- Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
- Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.
- Associate’s degree or Two (2) years post high school.
- Two (2) to five (5) years of related full-time experience.
- Bachelor's degree
- Six (6) years experience
- Healthcare or Medical Office experience
Salt Lake Community College is Utah’s largest open-access college in the state. We proudly educate 45,000 students pursuing degrees in 100 programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 8 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.
Salt Lake Community College seeks and values contributions from each community member and welcomes new perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation occurs when we can collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving students and being a model for inclusive and transformative education.
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.
This position is subject to a successful completion of a criminal background check.