Administrative Secretary - Glendale Middle School

**Position Details**

• Work Calendar: **201 days/10 months
• FTE: **1.0 (40.0 Hours per Week)
• Contract Status: **Contract
• FLSA Status:** Non- Exempt
• Reports To: **Principal or Administrative Designee
• Starting Wage: **$ 38,346 annually
• Salary Schedule/Lane: **48/H
• Benefits: **Eligible
• Anticipated Start Date:** 05/25/2026
• Priority Screen Date:** 05/07/2026
  
  

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**Positions Available: 1**

**Position Open Until Filled **

**JOB SUMMARY**

The Administrative Secretary -- Elementary provides a wide variety of complex and confidential administrative and secretarial support to the assigned administrator; conveys information regarding department/district functions and procedures; coordinates academic processes and supports students; ensures efficient operation of support functions, including fiscal monitoring; and coordinates assigned projects and district/site activities/programs

**MINIMUM REQUIRED QUALIFICATIONS**

• All positions require selected candidates to be fingerprinted and successfully pass a criminal background check.* Additional minimum required qualifications for this position are:
• High school diploma or equivalent
• Two (2) years of experience working as a secretary or administrative assistant
• Basic experience and proficiency using Microsoft Office Suite (Word, Excel, PowerPoint, Access, etc.) and experience using data-based software
• Speak, read, write, present professionally, analyze, understand, and interpret written and verbal communications in English
• Experience operating standard office equipment, including phone, scanner, fax, and copy machines
  
  

**PREFERRED QUALIFICATIONS**

*These are examples of skills and experience that the best-qualified candidates may have. Not having one or all of them does not disqualify any candidate from consideration.*

• Experience using PowerSchool, Business Plus, and UKG timekeeping
• Experience performing standard bookkeeping
• Experience maintaining a website
• Experience taking meeting minutes
• Spanish or other language proficiency, including ability to read, write, speak, and understand
  
  

**ESSENTIAL FUNCTIONS & RESPONSIBILITIES**

• Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees, students, and stakeholders
• Coordinate a wide variety of projects, functions, and program components (e.g., site workshops, seminars, enrollment processes, language translation, etc.)
• Support front office operations and academic processes (e.g., conduct attendance and registration, evaluate injuries, oversee secure entrances and exits, monitor cameras, etc.)
• Create and maintain a wide variety of manual and electronic documents, files, and records (e.g., budget data, student data, financial records, Title I documentation, student enrollment records, etc.) to provide up-to-date information and historical reference in accordance with established administrative guidelines and legal requirements
• Fulfill daily office processes for efficient site operation (e.g., order and maintain inv
  
  

entory of necessary supplies and equipment, daily reports, answer phones, greet visitors, etc.)

• Oversee the work activities within the office and the school to organize assignments, monitor progress, and ensure completion with established guidelines
• Participate in meetings, workshops, and seminars as assigned to convey or gather information required to perform job functions
• Prepare a wide variety of reports, documents, and correspondence of a confidential and non-confidential nature (e.g., letters, memorandums, academic forms, periodic and ad-hoc reports, operational procedures, manuals, et .) to document activities, meet educational requirements, provide written reference, and ensure compliance
• Compile data from a wide variety of sources (e.g., time sheets, calendars, expenditures/budget, internet research, truancy reports, etc.) to prepare reports, make recommendations, and prepare information for the assigned administrator
• Process a wide variety of documents and materials (e.g., work orders, requisitions, student registration, Title I and other academic processes, etc.) to disseminate information, ensure completion of department processes, and remain in compliance with administrative guidelines and regulatory requirements
• Research a variety of topics (e.g., current practices, policies, education codes, required enrollment processes, etc.) to provide information and recommendations that address a variety of school site or district requirements
• Respond to a wide variety of inquiries from internal and external parties (e.g., administration, faculty, parents, State of Utah, etc.) to provide information, facilitate communication and provide direction
• Schedule and assist in the preparation of a wide variety of activities (e.g., appointments, meetings, seminars, welcoming new staff, etc.) to make necessary arrangements for the assigned administrator
• Support a team environment by collaborating with own and other work units to effectively perform the duties of the position
• Work under limited supervision utilizing time-management and prioritization strategies while accurately processing detailed information and meeting deadlines
• Adapt to changing work priorities and work with frequent interruptions, as required
• Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit
• Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively
• EMPLOYEE SUPERVISORY RESPONSIBILITIES:** No
  
  

**WORK ENVIRONMENT & PHYSICAL DEMANDS**

The usual and customary methods of performing the job functions require the following physical demands: some lifting (up to 30 pounds), carrying, bending, pushing, pulling, stooping, kneeling, crouching, and crawling and significant fine finger dexterity. Generally, the job requires 60% sitting, 20% walking, and 20% standing. This job is performed in a generally clean and healthy office environment.

The Salt Lake City School District is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and its services, programs, and activities. To request reasonable accommodation, contact us at Human Resource Services -- Salt Lake City School District (slcschools.org) or call 801-578-8340.

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**Non-Discrimination Statement**

No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age, color, disability, gender, gender identity, genetic information, national origin, pregnancy, race, r

eligion, sex, sexual orientation, or veteran status. The district is committed to providing equal access and equal opportunity in its programs, services and employment including its policies, complaint processes, program accessibility, district facility use, accommodations and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code, including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination, harassment, and retaliation: Tina Hatch, Compliance and Investigations/Title IX Coordinator, 406 East 100 South, Salt Lake City, Utah 84111, (801) 578-8340 You may also contact the Office for Civil Rights,