Administrative Secretary- Glendale Middle School (412)

Position Details

Work Calendar: 201 days/10 months

FTE: 1.0 (40.0 Hours per Week)

Contract Status: Contract

FLSA Status: Non- Exempt

Reports To: Principal or Administrative Designee

Starting Wage: $ 38,346 annually

Salary Schedule/Lane: 48/H

Benefits: Eligible

Anticipated Start Date: 05/25/2026

Priority Screen Date: 05/07/2026

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Positions Available: 1

Position Open Until Filled 

JOB SUMMARY

The Administrative Secretary-Middle School provides a wide variety of complex and confidential administrative and secretarial support to the assigned administrator; conveys information regarding department functions and procedures; coordinates academic processes; ensures efficient operation of support functions; communicates information to faculty, staff, families, and other district/site departments; ensures compliance with financial, legal, and administrative requirements; and coordinates assigned projects and district/site activities.

This position is located at Glendale Middle School. Home- Glendale Middle School

MINIMUM REQUIRED QUALIFICATIONS

All positions require selected candidates to be fingerprinted and successfully pass a criminal background check. Additional minimum required qualifications for this position are:

1. High school diploma or equivalent
2. Two (2) years of experience working as a secretary or administrative assistant
3. Experience and proficiency using Microsoft Office Suite (Word, Excel, PowerPoint, Access, etc.) and experience using data-based software
4. Speak, read, write, and present professionally, analyze, and interpret English written and verbal communications
5. Ability to operate standard office equipment, phone, copy, and scanner machines, etc.

PREFERRED QUALIFICATIONS

These are examples of skills and experience that the best-qualified candidates may have. Not having one or all of them does not disqualify any candidate from consideration.

1. Working knowledge of PowerSchool, Business Plus, and UKG
2. Experience in a K-12 education or public employment environment
3. Experience performing standard bookkeeping
4. Experience maintaining websites
5. Experience taking meeting minutes
6. Spanish or other language proficiency, including the ability to read, write, speak, and understand

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Schedule a wide variety of activities (e.g., appointments, meetings, interviews, etc.) to make necessary arrangements for the assigned supervisor
2. Monitor assigned school and district activities (e.g., program components, etc.) to coordinate activities and ensure compliance
3. Oversee the work activities within the office and the school to organize assignments, monitor progress, and to ensure completion within established guidelines
4. Coordinate a wide variety of projects, functions, and program components (e.g., site workshops and seminars such as new teachers, district academic processes, Title I, including language translation, all enrollment processes, etc.)
5. Compile and analyze data from a wide variety of sources (e.g., time sheets, calendars, expenditures/budget, etc.) to prepare reports, make recommendations, and prepare information for the assigned supervisor
6. Create and maintain a variety of records (e.g., spreadsheets for testing applicants, schedule for out-of-state students, testing schedules, budget data, student data, etc.)
7. Maintain a wide variety of manual and electronic documents, files and records (e.g., budget data, employee records, financial records, etc.) to provide up-to-date information, completion of processes, and historical reference, in accordance with established administrative guidelines and legal requirements
8. Participate in meetings and draft meeting minutes
9. Prepare a wide variety of reports, documents, and correspondence of a confidential and non-confidential nature (e.g., letters, memorandums, meeting minutes, periodic and ad-hoc reports for department, district, and state, etc.) to document activities and educational requirements, provide written reference, and ensure compliance
10. Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees and stakeholders
11. Respond to a wide variety of inquiries from internal and external parties (e.g., staff, administrators, parents, public agencies, etc.) to provide information, facilitate communication among parties, and provide direction
12. Support assigned administrative personnel by providing assistance with academic functions and responsibilities
13. Maintain inventories and order supplies and equipment to ensure items availability
14. Support a team environment by collaborating with own and other work units to effectively perform the duties of the position
15. Participate in meetings, workshops, and seminars, as assigned, to convey and gather information required to perform functions
16. Work under limited supervision, utilizing time-management and prioritization strategies, accurately processing detailed information, and meeting deadlines
17. Speak, read, write, analyze, understand, and follow written and verbal communication in English, including grammar and punctuation; listen to, and understand information and ideas presented verbally or in writing
18. Adapt to changing work priorities and work with frequent interruptions, as required
19. Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively
20. As needed, roll, push, pull, bend, reach, stoop, kneel, crouch, crawl, and lift up to 30 pounds
21. Perform other related duties as assigned to ensure the efficient and effective function of the work unit

EMPLOYEE SUPERVISORY RESPONSIBILITIES: No

WORK ENVIRONMENT & PHYSICAL DEMANDS

The usual and customary methods of performing the job’s functions require the following physical demands: some lifting up to 30 pounds, rolling, carrying, pushing, pulling, stooping, kneeling, crouching, crawling, and significant fine finger dexterity.  Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. The Salt Lake City School District is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment and its services, programs, and activities.  To request reasonable accommodation, contact Human Resource Services – Salt Lake City School District (slcschools.org) or call 801-578-8340.

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Non-Discrimination Statement

No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age, color, disability, gender, gender identity, genetic information, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran status. The district is committed to providing equal access and equal opportunity in its programs, services and employment including its policies, complaint processes, program accessibility, district facility use, accommodations and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code, including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination, harassment, and retaliation: Tina Hatch, Compliance and Investigations/Title IX Coordinator, 406 East 100 South, Salt Lake City, Utah 84111, (801) 578-8340 You may also contact the Office for Civil Rights, Denver, CO, (303) 844-5695.

Salary : $38,346 - $48,137