Supply Chain Specialist

Supply Chain Specialist

CORPORATE SUMMARY

Salt Creek Midstream (SCM) is a greenfield midstream company built to provide a full suite of midstream services and downstream solutions to producers in the Delaware Basin. SCM leverages fundamental and intra-basin knowledge to optimize the value of producer resources, reduce bottlenecks and deliver higher netbacks to the producer.

POSITION SUMMARY

Assists Engineering and Capital Projects by implementing and maintaining all necessary processes, procedures, specifications and documents to ensure the Salt Creek Midstream Supply Chain Organization manages and executes all procurement, expenditure, and inventory management activities ethically and consistently in accordance with the requirements below.

GOALS / OBJECTIVES

• Champion Supply Chain policies, procedures, and workflows that establish clear guidelines for Engineering, Capital Projects, and Operations and other internal support groups without interruption in services to customers and internal stakeholders.
• Maximize cost efficiency across the Salt Creek organization through standardization, competitive pricing evaluation, consolidation of 3rd party supply & services, vendor performance evaluation, and buying power leverage.
• Ensure the quality of procured items and 3rd party services meet the expectations of Salt Creek management and internal stakeholders.
• Ensure all work orders and contracts contain comprehensive and consistent work definition, T’s & C’s, and legal liability protection.
• Ensure all Supply Chain deliverables meet the deadlines and/or schedules required by internal stakeholders.

DUTIES AND RESPONSIBILITIES

Engineering, Capital Projects, and internal support services specific responsibilities to include, but not be limited to, the following:

• Prepare bid lists, competitive bids, and bid evaluations for all material and service requirements for capital projects as directed.
• Communicate with SCM Legal team assisting with redlining third party contracts, evaluating and minimizing risk.
• Assist with the creation and estimation of Capital Project AFE budgets and schedules.
• Perform the procurement process in accordance with Salt Creek’s policies, procedures and ethical standards to ensure the following:
• Ensure RFQ process is fair, open, and ethical with all Vendors.
• Review material requisitions for accuracy of information including complete description of items, delivery lead time, expediting, logistics and proper Required On Site dates (ROS).
• Ensure materials meet the required standards and specifications and are fit for purpose to meet the intent of the purchase requisition.
• Ensure material is purchased from the most competitive source based on the criteria of Quality (fit for purpose), Delivery (lead time) and Lowest Cost option. Check if it is within budget to optimize Salt Creek’s profitability.
• Ensure material and supporting documentation are delivered in accordance with the requirements of the Purchase Order and meets project schedule.
• Ensure Purchase Orders contain complete information and is accurate.
• Ensure the proper closure of all Procurement issues.
• Maintain internal interfaces which include Engineering, Operations, Project Management, Construction and Accounting.
• Ensure timely receipt of vendor offers prior to due date.
• Ensure technical offers are distributed to reviewers in a timely manner.
• Ensure Engineering Technical queries are issued to vendors and replies received in a timely manner and forwarded to reviewers.
• Ensure Commercial information is kept confidential and not released to people outside of Procurement and only to Project Managers and Project Services.
• Produce accurate, thorough Commercial Bid Evaluations (CBE).
• Review CBE and Technical Bid Evaluations (TBE) to produce a Recommendation to Award (RTA) for internal approval prior to release of PO per guidelines.
• Create Purchase Orders with all the supporting documentation as per requirements.
• Liaise with vendors on a planned basis for the purpose of keeping abreast of their capabilities, new products, and interfacing with their management personnel.
• Develop and maintain a commercially sound vendor base, continual survey of the market for new supply sources including non-traditional suppliers and assist in maintaining the Capital Project Team’s “Approved Vendor List” (AVL).
• Pre-qualify vendors, if required, to obtain internal approval to use.
• Perform RFQ Process:
• Review requisitions to verify accuracy and complete scope of work involved.
• Issue RFQ to vendors and secure compliant offers, manage and update the RFQ Sourcing list on timely basis.
• Liaise with Engineering, Project Manager and other Requisitioners to ensure that the TBE’s are completed on schedule.
• Coordinate with vendor clarification process thoroughly.
• Participate in commercial negotiations with vendor and perform CBE and TBE per guidelines, ensuring prices are kept confidential and not shared with anyone outside Procurement except with Project Management and Project Services.
• Place PO’s with selected vendors. Provide on-going Purchase Order administration including PO revisions, resolution of discrepancies etc., as required during the life of the order.
• Maintain Purchase Order files.
• Ensure timely delivery of all materials and/or services.
• Ensure commercial contracts and work orders are closed out at the completion of the work.
• Track Cost Savings of Company spend for following commodities: PVF, regulatory, equipment fabrication, pipeline installation, survey, IEC, communications, etc.; integrate vendors with proven track record.
• Participate in project reviews and development plan reviews as required.

Inventory Management specific responsibilities to include, but not be limited to, the following:

• Develop, implement, and maintain an Inventory Management Plan along with supervisor. Report weekly.
• Ensure Inventory Tracking Register(s) is kept current with detailed item description, item location, quantity counts, and item values. Inventory items shall be utilized to fill active project or operational needs as required, in consultation with management
• Update Inventory Tracking Register(s) to include critical long-lead items necessary for efficient project execution, to include min / max quantities in alignment with management’s expectations
• Ensure all inventory is consolidated and securely stored, preserved per industry or manufacturer standards, and inspected as required
• Ensure all quality documents associated with inventory and capital spares are retained and stored for each item

QUALIFICATIONS

• Bachelor's Degree (BA) in Supply Chain Management, Logistic, Business Administration, or a related field or five plus years of related experience and/or training, or equivalent combination of education and experience.
• Professional certification such as APICS Certified Supply Chain Professional (CSCP) or CSCA.
• Proven experience in a supply chain role, preferably in the same industry.
• Strong understanding of supply chain principles and best practices.
• Experience with data analysis tools and techniques.
• Excellent problem-solving skills and attention to detail.
• Ability to work in a fast-paced, dynamic environment.
• Strong negotiation and interpersonal skills.
• Knowledge of industry-specific regulations and compliance requirements.
• Proficiency in Microsoft Office Suite, especially Excel.
• Ability to manage multiple projects and priorities simultaneously.
• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum of 3-5 years of experience in supply chain management or a similar role.
• In-depth knowledge of supply chain processes and trade regulations.
• Strong analytical skills and the ability to interpret complex data.
• Proficiency in supply chain management software and tools.
• Excellent communication and interpersonal skills.
• Detail-oriented with strong organizational skills.
• Ability to work independently and as part of a team.
• Strong decision-making skills and the ability to resolve issues effectively.
• Knowledge of logistics, transportation, and inventory management.
• Proven ability to negotiate contracts and maintain strong supplier relationships.
• Strong problem-solving skills and the ability to think strategically.