Administrative Assistant II

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Open Date:

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Job Description:

Job Summary

Under general supervision, support to Dining Services in the performance of specialized administrative functions. This position assists with the processing of a variety of new hire related documents, prepares correspondence, generates reports, resolves discrepancies, and delivers exceptional customer service related to administrative practices and procedures. This position is responsible for coordinating and processing new hire paperwork, facilitating onboarding and orientation sessions, and maintaining accurate employee records for PIN, contingent, and student employees.

This role also coordinates with unit management and the department timekeeper to track performance issues, discipline, lateness, absenteeism, and training compliance to ensure equity and consistency across the department. Additional responsibilities include supporting recruitment and interview scheduling, assisting with employee engagement and retention initiatives, monitoring time and attendance in the absence of the timekeeper, and preparing HR reports to support operational decision-making. The position requires discretion in handling sensitive and confidential information, strong communication skills, and the ability to work both independently and collaboratively in a fast-paced, high-volume environment.

Authority and Accountability

This position reports directly to the director of UDS. There are no direct reports and no budget authority.

Required/Minimum Qualifications

Education: High School Diploma or GED; Work Experience: 3 years’ clerical experience, one of which must have involved the application of administrative policies and procedures; Technical Skills required: Proficient in Microsoft Outlook, Word, and Excel.

Knowledge, Skills, and Abilities: Working knowledge of administrative practices, procedures, and regulations. Proficiency in Microsoft Office (Word, Excel, Power Point), internet applications, email, and calendar software. Strong organizational skills with the ability to plan, prioritize, and execute multiple tasks under deadlines. Ability to handle confidential and sensitive information with discretion. Strong interpersonal and communication skills, both written and verbal. Ability to work independently and collaboratively in a fast-paced environment. Proficiency in compiling, analyzing, and reporting HR data.

Physical Demands: Walking, standing, repetitive motion, sitting, lifting up to 10 lbs.

Preferred Qualifications

• Proficiency with Workday
• Experience with HRIS or payroll systems beyond Workday
• Familiarity with collective bargaining agreements
• Knowledge of state and federal labor laws relevant to higher education and food service operations
• Experience supporting a large, multi-unit operation or unionized workforce
• Ability to design and deliver basic training

OTHER:

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Additional Job Information:

The position is a full-time, non-exempt state role with comprehensive benefits.

Priority will be given to applicants who apply by May 19, 2026. However, the position will remain open until filled.

Please note, only applications submitted through Salisbury University’s Online Employment Application System will be considered. Any supporting documents must be uploaded with the online application, as documents sent via email will not be accepted. Additionally, three professional references will be required during the final stages of the hiring process. Candidates will be notified prior to their references being contacted.

Salisbury University (SU) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. SU is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, ancestry, political affiliation or veteran status in employment, educational programs and activities, and admissions.