What are the responsibilities and job description for the Accounts Payable Specialist position at Salcomp Manufacturing USA?
Job Summary
The Accounts Payable Specialist is responsible for supporting daily accounts payable operations, including vendor invoice processing, payments, vendor management, corporate credit card accounts, reconciliations, and month-end close activities within a manufacturing environment. This role performs 3-way matching, posts transactions in SAP, resolves invoice discrepancies, and maintains accurate, well-organized AP records in compliance with internal controls and audit requirements. The position works closely with procurement, logistics, operations, and vendors to ensure timely and accurate payments and to support efficient, data-driven finance operations.
Key Responsibilities
1. Invoice Processing & Payments
- Review and process vendor invoices in a timely and accurate manner.
- Perform 3-way matching by reconciling invoices, Purchase Orders (POs), Receiving Reports (GRs), and supporting documents.
- Post vendor invoices and AP transactions in SAP.
- Prepare and execute vendor payments per payment cycles and approval workflows.
- Monitor unpaid invoices regularly to ensure prompt payment and avoid overdue balances.
2. Vendor Management & Reconciliation
- Follow up on and resolve discrepancies among POs, GRs, and invoices.
- Maintain vendor master data, including basic information, bank details, tax documents, and payment terms.
- Communicate with vendors regarding invoice status, payment progress, and statements.
- Reconcile vendor statements and investigate and resolve open or unmatched items.
- Review and process corporate credit card transactions with complete documentation and proper accounting.
3. Month-End, Audit & Compliance
- Support month-end closing, including AP accruals, GR/IR reconciliations, and journal entries.
- Assist with AP aging reviews and related account reconciliations.
- Maintain well-organized AP documentation compliant with internal controls and audit requirements.
- Support internal and external audits by providing timely invoices and payment vouchers.
4. Process Improvement & Operational Support
- Assist in optimizing AP workflows, internal controls, and payment processes.
- Communicate with procurement, logistics, operations, and other departments to resolve billing and payment issues.
- Complete other finance and accounting tasks assigned by management.
Required Qualifications
- Bachelor’s degree in Accounting, Finance, Business, or a related field.
- 1–3 years of experience in accounts payable, manufacturing finance, or a related accounting role.
- Proficiency in ERP systems.
- Proficiency in Microsoft Excel (formulas, PivotTables) for data reconciliation and analysis.
- Familiarity with basic accounting principles, PO matching, and full-cycle AP workflows.
- Detail-oriented with strong numerical sensitivity and accuracy.
- Strong time management and task prioritization skills.
- Good written and verbal communication skills.
- Strong sense of responsibility, problem-solving skills, and ability to work as part of a team.
Preferred Qualifications
- Hands-on experience with SAP.
- Familiarity with the manufacturing supply chain.
- Bilingual in English and Mandarin.
Key Competencies
- Accounts Payable Processing
- 3-Way Matching & Reconciliation
- SAP / ERP System Proficiency
- Attention to Detail & Strong Ownership
- Problem Solving, Communication & Follow-Up
- Organization & Time Management
- Cross-Functional Collaboration
- Professionalism & Confidentiality
Work Environment and Physical Requirements
Work is performed primarily in an office environment located within a manufacturing facility. The role requires regular computer use and may require periodic visits to manufacturing or warehouse areas to support business activities.
When entering designated manufacturing or warehouse areas, employees may be exposed to noise, moving equipment, temperature variations, and other conditions typical of a manufacturing environment. Required personal protective equipment (PPE) must be worn in accordance with company safety requirements.
The position may require occasional standing, walking, and movement throughout the facility. Any additional physical, travel, scheduling, or lifting requirements specific to the position should be identified based on the essential functions of the role.
Disclaimer
The above statements describe the general nature of the work performed and are not intended to be an exhaustive list of all responsibilities, duties, or qualifications associated with the job.
Salcomp Manufacturing USA Corp. is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants without regard to protected characteristics under applicable law.