Finance Assistant

Finance Assistant

Reports To : Finance Manager

Finance Assistant

The Finance Assistant is responsible for supporting the daily financial operations of multiple companies by ensuring accurate processing of payroll, maintaining financial records, reconciling bank accounts, managing rental and insurance payments, and assisting with general accounting functions. This position requires strong organizational skills, attention to detail, confidentiality, and the ability to work independently while meeting deadlines.

Essential Duties and Responsibilities

Payroll Administration

• Process bi-weekly payroll accurately and on schedule.
• Review employee timesheets for accuracy and completeness.
• Calculate wages, overtime, deductions, reimbursements, and other payroll adjustments.
• Maintain payroll records and employee earnings information.
• Ensure payroll complies with federal, state, and local regulations.
• Assist employees with payroll-related questions and discrepancies.

Bank Reconciliations

• Perform monthly bank reconciliations for all company accounts.
• Research and resolve discrepancies between bank statements and accounting records.
• Monitor cash balances and report irregularities.
• Prepare reconciliation reports for management review.

Rental Property Payments

• Process monthly rental and lease payments.
• Maintain payment schedules and ensure timely disbursement.
• Track lease agreements and renewal dates.
• Maintain accurate records of rental expenses.

Insurance Administration

• Manage General Liability and Property Insurance policies and renewals.
• Coordinate with insurance providers regarding policy updates, certificates of insurance, and claims.
• Track policy expiration dates to ensure continuous coverage.
• Maintain insurance documentation for contracts and compliance purposes.
• Assist with annual insurance audits and reporting requirements.

Accounting Functions

• Assist with accounts payable and accounts receivable processing.
• Prepare and post journal entries.
• Maintain the general ledger and supporting documentation.
• Assist with month-end and year-end closing activities.
• Prepare financial reports and account reconciliations.
• Maintain organized financial records in accordance with company policies.
• Assist with budgeting and expense tracking.
• Support internal and external audits by providing requested documentation.
• Ensure compliance with company financial policies and accounting standards.

Administrative Support

• Maintain confidential financial and employee information.
• Prepare reports, spreadsheets, and financial analyses as requested.
• File and organize accounting documents electronically and physically.
• Respond to internal and external financial inquiries professionally.
• Assist with special projects as assigned.
• Perform other duties as assigned.

Qualifications

Education

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and experience may be considered.

Experience

• Minimum of 2 years of accounting, bookkeeping, payroll, or finance experience preferred.
• Experience with payroll processing and bank reconciliations required.
• Experience with accounting software and ERP systems preferred.

Knowledge, Skills, and Abilities

• Strong understanding of accounting principles and financial procedures.
• Knowledge of payroll laws and regulations.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with accounting and payroll software.
• Excellent organizational and time-management skills.
• High attention to detail and accuracy. Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality with sensitive financial and employee information.
• Ability to prioritize multiple tasks and meet deadlines.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Ability to occasionally lift up to 20 pounds.
• Ability to communicate effectively in person, by telephone, and electronically.

Work Environment

• Primarily an office environment.
• Standard business hours with occasional overtime during payroll processing, month-end, year-end, or audit periods.

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to modify duties as business needs require.

Pay: $35,000.00 - $45,000.00 per year

Benefits:

• Health insurance
• Life insurance
• Paid time off

Work Location: In person

Salary : $35,000 - $45,000