What are the responsibilities and job description for the School Secretary - SMMCS position at Saints Mary and Mathias Catholic School?
Saints Mary & Mathias Catholic School is seeking a highly organized, people-oriented individual to serve as our School Secretary. This role is the heartbeat of the front office and plays a critical part in keeping the school day running smoothly.
The ideal candidate enjoys working with students and families, thrives in a fast paced environment, and understands that no two days in a school office are ever the same. This position requires someone who can juggle multiple responsibilities, communicate clearly, and create a welcoming and calm presence for everyone who walks through our doors.
At SMMCS, we take great pride in creating a warm, faith filled environment where students are encouraged to grow in knowledge, character, and faith. We are looking for someone who is dependable, compassionate, and ready to support our school community.
Position Overview
This position follows the school year schedule with regular hours Monday through Friday from 7:30 AM to 4:00 PM. The office is open from 7:45 AM to 3:30 PM. A 30 minute lunch break is provided with flexible timing.
The summer schedule is flexible and will be determined in collaboration with administration.
The School Secretary serves as the first point of contact for the school and manages the daily flow of the office while supporting students, families, and staff.
Key Responsibilities
- Welcome visitors, answer phones, and manage front office communication
- Maintain secure building entry and monitor daily office activity
- Oversee attendance, student arrivals/departures, and follow up with families
- Support student needs, including basic first aid and medication administration
- Receive and distribute mail, deliveries, and school materials
- Collect and process forms, payments, and office items
- Greet and assist substitute teachers
- Manage daily announcements and maintain accurate student/staff records
- Assist with scheduling, communication, and general administrative support
- Support programs such as Scrip and Blitz and manage facility rentals
- Assist with supplies and general office organization
- Support system management (PowerSchool, AXIS security, phones, copiers) and utilize Google Workspace
Faith Environment
Saints Mary & Mathias Catholic School is rooted in the Catholic tradition. While applicants are not required to be practicing Catholics, candidates should be comfortable supporting a Christ centered environment and interacting with students and families in a manner that reflects the values of our school community.
Compensation and Benefits
This position includes salary and benefits. SMMCS is proud to offer a supportive workplace where staff are valued and where both students and employees are encouraged to grow.
Qualifications & Skills
- Strong organization, communication, and multitasking skills
- Ability to problem solve and act quickly under pressure
- Professional discretion and attention to detail
- Comfort with technology, including Google Workspace and school systems