K-8 Dean of Academics

Saint Joseph School (SJS) educates in the spirit of the Gospel, inspiring Catholic values,

academic excellence, global awareness and service to those in need.

Job summary: The dean of academics fulfills the mission of the Catholic school by

working with the dean of student life and assistant principal in the management of

curriculum and instruction. He or she is appointed, delegated authority,

supervised and evaluated by the head of schools. The dean of academics serves as

the point of contact for all instructional staff, students and parents for their specific

program. He or she provides guidance to instructors to ensure that each

course is appropriate for students in the regular and summer programs and that they

align with other course offerings in rigor and scope of content. The dean of academics

sets a professional tone for the program and serves as a positive role model for staff

and students.

The ideal candidate is one who embraces the mission, who is looking for a place to share the faith, be respected and supported, and grow professionally.

Essential job functions:

● Supports and upholds the philosophy of Catholic education and the mission of

the school

● Acts as a witness to gospel values by modeling the teachings of the Catholic

Church

● Supports and adheres to the code of conduct and policies and

procedures of the school and Diocese of Wheeling-Charleston

● Carefully reviews all program, site and staff materials for the summer program

● Collaborates with department chairs/team leaders to ensure that the academic

component of each department or program is meeting expectations

● Attends assigned training workshops

● Follows all rules and regulations concerning staff conduct, appropriate dress,

program procedures and other responsibilities as set forth in the staff handbook

and by administrative staff

● Assumes program-related responsibilities as requested by administrative staff

● Be knowledgeable regarding administrative policies and procedures that are

implemented in academic practices and help train staff accordingly

● Observes academic office hours on campus when classes are in session (7:30

a.m. to 3:30 p.m. Monday through Friday

● Be available by mobile phone during all work hours to respond to requests and

emergencies

● Clarifies expectations and responsibilities of instructional staff through training

activities and immediate feedback

● Supports instructional staff, encourages collaboration between instructors and

teaching assistants, and gathers information through classroom observations

● Manages staff conduct issues as they arise through modeling and/or appropriate

redress

● Reviews and edits course syllabi, supervising the collection and organization of

student evaluations and any other follow-up documents to ensure consistency

with course goals and standards for quality and timeliness

● Reviews and provides feedback for course gradebooks and alignment with

lessons

● Provides timely, meaningful and constructive feedback to academic

staff regarding documentation and instructional activities

● Responds in a positive and supportive manner to instructional staff questions,

concerns and needs

● Uses databases and other software to generate, organize and distribute

academic data and documents

● Collaborates with administrative staff to prepare and facilitate training sessions

for instructional staff

● Works with and maintains, as needed, evaluation systems and RenWeb and

trains staff as needed on the use of each system

● Conveys policy and procedures effectively to academic staff through training experiences and documents

● Responds to parent inquiries and concerns appropriately

● Documents administrative procedures and activities to serve the informational

needs of students, families and other academic staff

● Informs administrative staff of student or staff concerns as appropriate

● Oversees the process of distributing/assigning academic resources such as

materials, equipment and lab and classroom space as requested

● Executes the collection of equipment, materials and documentation from

academic staff at each session’s conclusion

● Facilitates beginning of year procedures with updated teacher IDs, keys,

computers, etc.

● Facilitates, organizes and coordinates substitutes for teachers

● Facilitates textbook selection process and parent resource support

● Works with admissions team to create a bridge for incoming and transfer students

● Facilitates all awards ceremonies at the end of year

● Generates honor roll lists

● Oversees National Honor Society

● Oversees tutoring programs

● Reviews, assesses and provides feedback for PLC meeting minutes for each

department

● Organizes back-to-school night

● Serves as the Title II campus coordinator

● Tracks and works with teachers to offer appropriate professional development

● Tracks teacher development regarding ongoing development hours and

Catechist certification hours

Important job functions:

● Serves as a professional representative of the principal and school

● Communicates effectively with those in the school community

● Collaborates with peers to enhance the work environment and support

organizational planning

Minimum qualifications:

• Education/certification: Master’s degree
• Experience: Has successful teaching experience
• Administrative experience desired

Experience:

• Design of web-based communications
• Classroom experience
• Supervising others

Knowledge, abilities and skills:

• Knowledge about the basic teachings of the Catholic Church
• Knowledge about office equipment use
• Knowledge about curriculum, instructional methods/strategies and curriculum differentiation
• Knowledge about child development, learning and behavior
• Knowledge about effective assessment methods, data management and interpretation
• Able to manage student behavior
• Able to communicate effectively in written and verbal form
• Skill in handling multiple tasks simultaneously
• Skill in organizing and relating information in an understandable format
• Skill in job-appropriate technology
• Skill in critical thinking and planning
• Strong writing and editing skills
• Able to work collaboratively with others in the school community
• Proficiency in Microsoft Office Suite, social-media platforms and online content, and student management system (FACTS SIS)

Working conditions:

• Required to work some nights and weekends
• Required to manage high to moderate levels of stress
• Required to work a minimum of a full school day
• Required to work in standard office and school conditions

Mental/physical demands:

• Required to lift or carry office supplies, furniture and equipment weighing a minimum of 35 pounds
• Required to maintain composure and avoid inappropriate displays of emotion
• Required to sit, stand, bend, stoop, reach, grab, pull, hear, see and speak on a daily basis
• Required to perform repetitive physical tasks such as computer keyboarding, writing
• and reading
• Required to monitor students in a variety of locations, including those with
• noise, activity and inclement weather

Fair Labor Standards Act (FLSA) classification: exempt

School classification: full time

All employees must adhere to the diocesan code of conduct and agree to represent the

teachings of the Catholic Church when instructing or advising students, families or

other employees.

Job Types: Full-time, Contract

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $65,000 - $75,000