What are the responsibilities and job description for the Church Office Administrator position at Saint James Episcopal Church?
About us
St. James’ Episcopal Church is actively seeking an Office Administrator. This is a 262 year-old parish in the heart of Danbury with a strong membership and 3 weekly worship services. St. James’ is deeply committed to community outreach through support of Daily Bread Food Pantry, Dorothy Day Hospitality House, Laundry Love, and more. It is an inclusive community that celebrates diversity and welcomes all people. Joy, sense of humor and dedication are key attributes of this parish community.
Expected Hours of Work
This is a part-time position of 12 hours per week, 9:00-1:00 p.m. on Monday, Tuesday, and Wednesday. This is an in-person position. Parking is provided.
Interested applicants please send a resume, with a coverletter through really. Please share why this position interests you.
Job Summary
This position is central to the life and functioning of St. James’ Episcopal Church. The administrator is responsible for the effective and efficient management of day-to-day operational tasks, and assists the Rector, Director of Music, Sexton, Bookkeeper, Treasurer, and committee chairpersons while responding to the needs of parishioners, volunteers, suppliers, and community partners. This position joins a staff of three and interacts with dozens of parish volunteers. This is an in-person position.
Responsibilities
Receptionist
- Open office, answer door, greet and screen visitors to the church office
- Answer telephone, take messages, and respond accordingly
- Check and respond to incoming emails and voicemails
- Accept deliveries
Administrative
- Attendant weekly staff meeting
- Prepare weekly church bulletins, prayer lists and announcements. Attention to detail is paramount.
- Coordinate facilities calendar and ministry schedulers calendar
- Maintain and organize office files and church records
- Track and stock church and office supplies
- Update and maintain church forms and brochures
- Assist communications volunteer with eblasts and weekly e-news
- Manage subscriptions and software licenses
- Prepare documents for committee meetings
- Track donations
- Schedule copier maintenance
- Complete mandatory reporter / safeguarding training for the Episcopal Church after 3 months in the position
Qualifications
- Certificate or Bachelor’s degree
- 3-5 years of office administration or similar position experience
- Very proficient in technology including Microsoft Outlook, Word, and Google Docs. Familiarity with Canva, Constant Contact, and MailChimp a plus.
- Familiarity with the Episcopal Church or the life of a church is a plus
- Comfortable working in a church environment and with members of the clergy.
- Personable, flexible, positive and friendly attitude; able to connect with others
- Excellent time management and organizational skills, fast and accurate keyboarding, with attention to detail, ability to work independently, learn quickly and problem solve
- Quick learner and creative thinker; able to initiate, anticipate needs and work collaboratively
- Excellent verbal and written communication skills, including a professional phone manner and the ability to proofread own and others’ work thoroughly and accurately
- Able to work in a fluid environment, adapt well to changes, be discreet in confidentiality and maintain professional composure under pressure
- Able to work effectively and to meet time-sensitive deadlines.
- U.S. work authorization required
- Physical Requirement: None. Limited physical stairs.
Compensation: $21-24 / hour.
Benefits: St. James’ observes 11 holidays when the parish office is closed. Part-time employees are paid for a holiday only if the holiday falls on a day the employee is regularly scheduled to work. Because this is a part-time position and the total work hours are fewer than 1,000 hours per year, this position is not eligible for pension or other benefits.
Supervision
This position reports directly to the Rector. This position does not supervise others, but works closely with church leaders and volunteers.
Interested applicants should send a resume, with a cover letter through really.
Time Line
Position to start March 23, 2026.
Accepting applications through March 15, 2026
Job Type: Part-time
Pay: $21.00 - $24.00 per hour
Application Question(s):
- Can you do an in-person interview on March 15, 16, or 17?
Experience:
- Microsoft Word: 5 years (Required)
- Office management: 5 years (Required)
Ability to Commute:
- Danbury, CT 06810 (Required)
Work Location: In person
Salary : $21 - $24