Assistant Accountant

Description

Salary Range: $52,211 - $57,433 per year

FLSA Status: Exempt

Schedule: Full-time; Monday - Friday; 8-hour shift scheduled between 8:00AM - 5:00PM

Homelessness is a public health, social and racial justice issue!

Since 1984, St. Francis House has committed itself to healing the wounds of those impacted by an inequitable society and breaking down the barriers, including systemic racism that prevent all people from living lives of dignity.

St. Francis House is the State’s largest provider of day services supporting people who are at risk of or are experiencing homelessness. Located in the heart of downtown Boston, we compassionately welcome nearly 500 adults through our doors every day who are seeking a safe and dignified refuge and opportunities to rebuild their lives. Our holistic approach allows us to deepen our impact by offering integrated programing that helps our guests achieve stability in the areas of housing, income, and behavioral health. Joining our team would provide you a dynamic opportunity to work with an interdisciplinary team of providers dedicated to solving this public health crisis.

We offer an extensive Benefits package! Up to 90% of individual insurance premiums paid for Harvard Pilgrim Health Care health insurance & Atlus dental insurance, 4 weeks of vacation and 13 holidays recognized per year, employer – paid life & disability insurance, a vested 403b retirement with 5% match, and much more!

Job Summary

The Assistant Accountant provides essential support to the Finance department by managing the full cycle of accounts payable, ensuring timely and accurate processing of company credit card transactions, and executing weekly check runs. This role is well-suited for a detail-oriented professional who thrives in a deadline-driven environment and is committed to accuracy and compliance in financial operations. 

Essential Duties/ Responsibilities

• Receive, review, and process vendor invoices, ensuring proper approval and coding to the correct general ledger accounts and cost centers.
• Maintain the AP subledger, reconcile vendor statements, and resolve discrepancies or disputes in a timely manner.
• Maintains electronic and physical vendor, payroll, and other files as needed. 
• Process weekly check runs by selecting invoices due for payment in accordance with payment terms and cash flow priorities. 
• Receive and process credit card receipts from cardholders across the organization. 
• Review submitted receipts for completeness, appropriate business purpose, and compliance with the company credit card policy.
• Code and enter approved credit card transactions into the accounting system with accurate GL and department allocations.
• Reconcile corporate credit card statements to the general ledger each period and resolve outstanding items promptly.
• Flag and escalate policy exceptions or potential misuse.
• Deposits checks using check scanner on a regular basis. 
• Assist with bank reconciliations and the monthly close process as needed.
• Contribute to process improvement initiatives to increase efficiency and strengthen internal controls.
• Perform other duties as assigned by Finance department management. 
• Exhibits professionalism and demonstrates integrity by working with passion, commitment, and honesty, acting in the best interests of colleagues and guests.
• Approaches work in a collaborating and caring manner interacting with insight, sincerity, and compassion.
• Recognizes and respects diversity.
• Demonstrates initiative, flexibility, and openness to change.
• Keeps current and proficient with necessary skills and knowledge; self-identifies training and development needs relevant to work area and responsibilities.
• Promptly, in good faith, reports any instances of suspected fraud, waste and abuse.
• Adheres to agency code of conduct.

Requirements

• Excellent attention to detail with a sense of urgency for deadlines.
• Ability to maintain privacy and confidentiality.
• Proficient in Excel.
• Ability to maintain good working relationships with staff, vendors and other funders.
• Ability to meet communicated schedules and deadlines.
• Accuracy in daily work and other projects.
• Ability to work in independently and in a team environment, collaborating and interacting with insight, sincerity and compassion.
• Ability to sort and organize information and data.
• Exhibits professionalism and demonstrates integrity by working with passion, commitment and honesty.
• Ability to maintain current in necessary skills and knowledge; self-identifies training and development needs relevant to work and responsibilities.
• Demonstrates initiative, flexibility, and openness to change.
• Proficiency in English.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills with attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them with appropriate.
• Proficient with Microsoft Office Suite or related software.

Preferred Skills

• Familiarity with 1099 reporting requirements.
• Understanding of GAAP fundamentals and basic internal control concepts.

Education & Experience

• High School Diploma or equivalent or Accounting diploma with 2 years of accounting, bookkeeping or related experience.

Or

• Associates degree in Accounting or related field with at least 1 year of experience. 

Or 

• Bachelor’s degree in Accounting or related field with at least 6 months of related experience.

Work Environment & Activity

• Prolonged periods of sitting at a desk and working on a computer.
• Constantly operate computer and other office machinery, such as a calculator, copy machine, and computer printer.
• Constantly sitting, visual acuity, and computer use.
• Ability to bend, stoop, reach overhead to lift, move, and organize payroll records/files.
• Occasional ability to lift and carry at 10-15 pounds.

If you are ready to make a lasting impact in the lives of others, please complete our application process.

SFH is an Equal Employment Opportunity Employer. We are committed to fair and equitable employment practices and to fostering a workplace where all employees are respected, supported, and able to grow. In support of our mission, we encourage individuals from all backgrounds to apply, including those with lived experience of homelessness or recovery and those who have faced barriers to employment. We value the range of experiences and perspectives that strengthen our work in the community.

Reasonable accommodations may be made to enable individuals with disabilities to perform these duties.

This job description is subject to change and does not restrict management’s right to assign or reassign duties and responsibilities to this job at any time.

Salary : $52,211 - $57,433