What are the responsibilities and job description for the Administrative Associate position at Saicon?
Job Title: Administrative Assistant
Location: Stanford, CA 94305
Duration – 06 months
Full-Time (40 hours/week) | Hybrid (2–3 days onsite, as needed)
About the Role:
The Client is seeking an experienced Administrative Assistant to provide high-level administrative and operational support. This role involves managing calendars, coordinating meetings, arranging travel, and processing reimbursements. The ideal candidate is organized, proactive, and comfortable managing multiple priorities in a fast-paced academic environment.
Key Responsibilities:
- Manage calendars, schedule meetings, and coordinate logistics for departmental leadership.
- Handle travel arrangements, including bookings and itineraries.
- Process reimbursements, expense reports, and financial transactions
- Assist with documentation, communication, and general administrative duties.
- Support departmental operations as needed, maintaining confidentiality and professionalism.
Qualifications:
- Minimum 2 years of office administrative experience.
- Strong skills in calendaring, meeting scheduling, and travel coordination.
- Experience with financial processing (reimbursements, purchasing, or expense reporting).
- Proficiency in Microsoft Office Suite and related administrative tools.
- Excellent communication, organization, and multitasking abilities.
- Oracle Financials experience preferred.
Top 3 Hiring Priorities:
✅ Calendaring & Meeting Scheduling
✅ Financial Transactions & Reimbursements
✅ Travel Booking & Coordination