Administrative Assistant / Legal Receptionist

We are a small but well-established Florida insurance defense firm that handles premises liability and construction defect claims. We are looking for an energetic, professional, personable, and polished Administrative Assistant / Receptionist to join our team!

The ideal candidate will help with the organization and running of the daily administrative operations of our firm in order to assist our attorneys. The primary responsibilities will be handling incoming calls and calendaring all case events for the firm's attorneys.

Administrative Assistant Essential Functions/Responsibilities:

• Handling incoming calls and other communications.
• Calendaring case events and meetings for attorneys.
• Managing filing system; e-file, paper file, and scanning.
• Recording information as needed by following organizational instructions.
• Updating paperwork, maintaining documents and word processing.
• Helping organize and maintain office shared areas.
• Performing general office clerk duties and errands such as, filing, typing, scanning, printing, following instructions, and meeting deadlines for tasks.
• Maintaining office equipment as needed.
• Aiding with client reception as needed such as, greeting clients, providing directions, scheduling clients, and answering / calling clients.
• Creating, maintaining, and entering information into databases.
• Perform other duties or assigned tasks based on departmental needs.

Administrative Assistant Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills, time management skills, and attention to detail.
• Proficient with technology and ability to learn our software systems.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Outlook and One Drive.
• Self-motivated with excellent interpersonal skills.
• Friendly and strong commitment to customer service.
• Two years work experience as an Administrative Clerk or similar clerical role.
• Good understanding of clerical operations (recruiting, onboarding, training, and compensation).
• Principles and procedures of record keeping.
• English usage, spelling, grammar, and punctuation.
• Ability to work in a fast-paced environment.
• Ability to work well under pressure.
• Able to type 45 WPM or more.

Education and Experience:

• 2 years of Office Experience.

This is an in-office position. The firm's operating business hours are Monday-Friday from 9:00 to 5:00. It is very important that you come to work on time and can commit to being available during these hours.

Benefits:

• Health Insurance
• 2 weeks PTO

Ultimately, this job requires someone who is passionate, motivated, and conscientious about their work. We genuinely view ourselves as a team in this office and you must be capable of doing the same. But this job does provide a great work atmosphere that will allow the right individual to thrive.

The salary will be based on the individual's practical experience and skill level, but will range from $30,000 to $50,000