Office Coordinator

Please note: This role is based in St.Charles, IL!

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Position Summary:

Responsible for greeting guests, calendar updates, conference room organization, assist with company events, ordering meals, order office and break room supplies, organization and supply replenishment, assistance with travel bookings for various teams, creation of forms and business reports as requested, serving as back up resource to the HR department in daily duties such as attendance tracking and submission of time reports to vendor staffing agencies.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Welcome on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
• Monitor visitor access and issues passes as required to ensure building safety.
• Assist HR with time and attendance records for payroll processing, scanning and other projects as needed
• Ensure desks cubicles are ready for new hires and make cubicle tags, provide supplies etc.
• Organize, attend, and participate in company events and order catering as needed for guests.
• Answer incoming calls and direct callers to appropriate personnel; retrieve or take messages and forward to the appropriate personnel/department or take messages as needed.
• Update appointment and conference room calendars and ensure cleanliness of conference rooms for meetings.
• Receive, sort, and route mail, and publications.
• Orders, receive, organize and maintain office and break room supplies.
• Daily and weekly cleaning of coffee machines
• Performs other clerical duties as needed, such as scanning, filing, photocopying, and collating.
• Assist employees with expense report entries and reimbursements.
• Book travel arrangements for field service team to jobsites and other teams as needed
• Assist with Organizational Charts updates using Visio.
• Regular in-person attendance is an essential function of this job.

Supervisory Responsibilities

This job does not have supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Associates or Bachelor’s degree from accredited college or university; or one to three years related experience and/or training; or equivalent combination of education and experience

Knowledge and Skills:

• Must be able to read, write and converse fluently in English with the level of competency that will permit the applicant to function in the position, (i.e, communicating with vendors, customers and employees).
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Ability to add, subtract, multiply and divide with 10's and 100's.
• Proficient in Adobe and Microsoft office (Word, Excel, PowerPoint).
• Ability to type at least 60 words per minute.
• Working knowledge of basic office equipment that may include dictation equipment.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Good attitude, team player, good attendance, hard worker.

Work Location:

· St.Charles, IL

Salary:

· Starting at $60k

H1B Sponsorship is not available for this position

No remote work for this position

Electrical Power Distribution Equipment Manufacturing