Proposal Coordinator

Overview:

We are seeking a talented Proposal Coordinator to join our team. The ideal candidate will be responsible for overseeing the proposal process from inception to completion. This role requires a strategic thinker with excellent project management skills and a keen eye for detail.

Duties:

- Develop and manage proposal schedules, outlines, and compliance matrices
- Coordinate proposal kick-off meetings and progress reviews
- Collaborate with various teams to gather necessary information for proposals
- Write, edit, and proofread proposal content for clarity and consistency
- Ensure proposals are submitted on time and meet all requirements
- Supervise the proposal process from start to finish

Skills:

- Demonstrated experience in strategic planning and project management
- Strong business development acumen
- Leadership skills with the ability to manage and supervise teams effectively
- Proficiency in sales techniques and processes
- Experience in process improvement and optimizing efficiency
- Understanding of profit-loss analysis in proposal development

If you are a detail-oriented individual with a passion for creating winning proposals, we encourage you to apply for this exciting opportunity.

· Submit technical questions provided by estimators to the Owner per requirements and deadline established in the bid documents

· Prepare and distribute monthly upcoming bid opportunity list by email to database of subcontractors and suppliers for participation

· Verify that GFE is being performed and help advise Assistant Bid Coordinator on requirements of each project.

· Ensure compliance with state procurement law and/or Federal Acquisition Regulations as included in proposal and bid documents.

· Manage subcontractor documentation including subcontractor participation forms and certifications.

· Prepare and distribute individual RFQ’s to selected subcontractors and suppliers for participation

· Make necessary updates to the bid schedule distribution list

· Track and manage all documentation associated with preparation of estimates, bids and proposals including amendments, RFI s, etc.

· Update all project documents per amendments issued pre-bid.

· Review, log and act upon incoming and outgoing documents associated with bids and proposals.

· Assist Estimating Team and Business Development Manager with coordinating and scheduling meetings related to pursuit kick-offs, estimating reviews and bid submission reviews, as well as team meetings and interdepartmental meetings.

· Act as the central point of contact on assigned proposals, leading and guiding the work of the Bids and Proposals team

· As needed, attend Prebid or site visit meetings (on-site or virtual) ordered by Clients

* Must be able to drive a company car or your own vehicle at times.

· Update Key Personnel’s Resumes for submittal with technical bid packages

· Perform administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; schedule meetings.

Requirement Highlights

· Basic administrative skills

· Formal business letter writing

· Knowledge of procurement laws and FAR.

· Advanced Skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)

· Strong reading comprehension, writing and editing capabilities

* The ability to read and comprehend technical writing and contracts is a must.

· Basic understanding of SharePoint, FTP sites, video conference/sharing and other marketing-related applications

· Valid Driver’s License

Minimum Education Requirement:

· Associates Degree or 2 Consecutive Years Administrative Experience

Preferred Personality Traits:

Motivated

Organized

Strong communication skills

Extroverted

Multitasker

Notetaker

Proofreader

Detail oriented

Benefits

Health insurance

Vision insurance

Dental insurance

401K with Employer Matching

Paid Time Off (PTO) and Vacation

Paid Holidays

Annual Bonus Potential

This position earns a competitive wage negotiable based on experience.

Sagres is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Job Type: Full-time

Pay: $61,495.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Ability to Commute:

• Alexandria, VA 22304 (Required)

Ability to Relocate:

• Alexandria, VA 22304: Relocate before starting work (Required)

Work Location: In person

Salary : $61,495 - $70,000