What are the responsibilities and job description for the School Based Medicaid Assistant position at Sage International Network of Schools?
School Based Medicaid Assistant
Location: Sage Network
Position: Classified- Part-time
Hours: 10-15 hours per week
Working Calendar: 152 working days
Reports To: Human Resources Director
Salary: $15 per hour or DOE
Sage International Network of Schools is seeking a PART-TIME, detail-oriented School-Based Medicaid Assistant to provide administrative support for our School-Based Medicaid Program.
This position plays a key role in maintaining accurate documentation, supporting billing processes, and assisting with compliance-related tasks under the direction of Human Resources Director. This role is well-suited for someone who is organized, dependable, and comfortable working with confidential records, data entry, and routine administrative processes.
Position Description
The School-Based Medicaid Assistant supports the day-to-day administrative functions of the School-Based Medicaid Program. Responsibilities focus on record maintenance, billing support, data tracking, and coordination with internal staff and external billing partners to ensure timely and accurate Medicaid reimbursement.
Qualifications
- High school diploma or equivalent required
- Proficiency with basic Microsoft/Google software (word processing, spreadsheets, databases)
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and meet deadlines
- Effective written and verbal communication skills
- Ability to maintain strict confidentiality of student, staff, and family information
- Ability to work independently with guidance and direction as needed
Preferred
- Associate’s degree in business administration, education, or a related field
- Experience in a school setting or with Medicaid, healthcare billing, or special education programs
- One year of clerical, administrative, or billing-related experience
Key Responsibilities
Medicaid Documentation & Records Support
- Assist with maintaining organized and up-to-date Medicaid records, including eligibility documentation, service logs, and physician authorizations
- Ensure student records are handled in accordance with confidentiality and privacy requirements
- Support record preparation for audits and reviews
Billing & Data Support
- Assist with submitting Medicaid billing information to the designated billing agency
- Track claim submissions, payments, and follow-up items
- Help identify and resolve billing discrepancies through research and documentation support
- Maintain spreadsheets and basic reports related to Medicaid tracking and compliance
Administrative & Clerical Support
- Perform routine data entry, filing, copying, and correspondence
- Assist with scheduling, document collection, and communication with school staff
- Attend required trainings and meetings to maintain program knowledge
Collaboration
- Work closely with Human Resources and Special Education staff to support Medicaid-related processes
- Assist with distributing guidance and documentation requirements to school staff based on the needs of the program
Other Duties
- Perform other related duties as assigned
Application Requirements
- Online Application
- Resume
- Cover Letter (Optional)
NOTE:All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.
Job Type: Part-time
Pay: $15.00 - $17.00 per hour
Work Location: In person
Salary : $15 - $17