Household Manager w/ Meal Prep Support

Job Title: Household Manager w/ Meal Prep Support

Location: Williamsville, NY (14221)

Employment Type: Part-Time; 25 hours/week guaranteed; W2

Schedule: M–F, 7:30 AM–12:30 PM; flexibility for occasional evening help

Compensation: $28–32/hour, based on experience

Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Reliable transportation (mileage reimbursement provided)
• Comfort with children and dogs
• Clean driving record and comfort with driving children to and from school and activities

About Our Family

We are a busy family of four, and while we deeply value our time together, our full schedules require extra support to keep everything running smoothly. Between managing the children's schedules, preparing meals, and handling the day-to-day logistics of our home, we need a reliable partner who can assist with organization, errands, meal prep, and more. We're looking for a team player who is ready to help create a well-organized, supportive environment where everything flows more seamlessly, allowing us to focus on spending more quality time together as a family.

Who You Are / What We're Looking For

• Proactive: You anticipate needs and take initiative without needing constant direction
• Self-Directed: You are able to work independently and manage your time efficiently, ensuring that all tasks are completed to a high standard
• Organized & Structured: You excel at creating systems and maintaining them to keep the household running smoothly
• Adaptable: You can switch gears easily when priorities change or new tasks arise
• Warm & Positive: You bring a positive attitude to the home, engaging with family members of all ages with kindness and energy, even on the busiest days
• Professional: You understand the importance of being professional in a household setting, with a focus on getting things done
• Good Communication: You are comfortable checking in regularly, ensuring that everyone stays on the same page
• Comfortable Around Teenagers and Pets: You are at ease in a home with teens and a small dog

Key Responsibilities

Household Management & Organization

• Create and maintain household organization systems
• Daily reset and tidying of household and preparation for bi-weekly house cleaners
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Seasonal swaps of clothing, bedding, and décor
• Prepare and coordinate donation drop-offs
• Maintain indoor plants
• Change batteries, light bulbs, smoke detectors, etc.

Inventory & Errands

• Manage running household supply lists
• Restock pantry, fridge, and household supplies
• Handle returns, dry cleaning, and gift shopping
• Mail and package handling
• Breakdown of boxes

Meal Planning & Prep

• Prep healthy dinners 4-5x/week via meal delivery service
• Prepare kids' lunches 5x/week
• Grocery shopping for family and elderly relative
• Mindfulness of family allergies and dietary preferences
• Kitchen cleanup and maintenance

Family Support & Child Assistance

• Assistant with school/camp/activity drop-off and pickup
• Light supervision and back-up childcare as needed
• Prep backpacks, clothing, and snacks for school/camp
• Manage kid-related errands

Laundry & Linen Care

• Wash, fold, and put away family laundry
• Linen rotation of sheets and towels
• Maintain tidy and well-stocked laundry areas

Pet Care

• Walk dog 1x/day for 20 minutes
• Occasional vet scheduling and drop-off
• Maintain pet supplies

Vendor & Property Oversight

• Oversee cleaners, contractors, landscapers
• Assist with pick-up/drop-off of vehicles for inspection
• Research and coordinate home repairs and quotes

Deep Cleaning & Special Projects

• Occasional deep cleans of fridge, oven, and baseboards
• Refresh garage, mudroom, and entryway as needed
• Clean basement dehumidifier
• Organize kids' closets

Administrative & Personal Assistant Support

• Awareness of family calendar to send reminders
• Receipt and budget tracking for household expenses incurred as House Manager
• Appointment coordination, including doctor's visits for elderly relative

How to Apply

Please submit the following:

• A brief cover letter explaining why you'd be a great fit for our family.
• Your updated resume.
• Three professional references with contact details.

Please Note: This role requires a background check.

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