Executive Family Assistant & Household Manager

Location: San Francisco, CA (Zipcode 94114-3322)
Employment Type: Part-Time

Proposed Start Date: August 2026

Proposed Schedule: Approximately 2025 hours/week, Monday/Wednesday/Friday
Compensation: $4045/hour based on experience

• Maintain a smoke-free environment

We are a thoughtful, down-to-earth, values-driven family based in San Francisco with one teenage daughter and very full professional and personal lives. Between demanding careers, active schedules, evolving family priorities, and simply the realities of modern life, we are looking to create more ease, consistency, organization, and breathing room within our home and day-to-day routines.

At the core, we want to spend more quality time together, be more present with one another, and not constantly wonder whether something has been handled, forgotten, or is still sitting on a mental to-do list. While we aim to optimize systems and utilize digital tools, we are also people who deeply value trust, direct human interaction, thoughtful communication, and the comfort of knowing someone genuinely has things handled.

We are easygoing, grounded people with a healthy perspective on life, a sense of humor, and an appreciation for authenticity over perfection. At the same time, we hold high standards and are seeking someone highly capable, warm, organized, and emotionally intelligent who can learn our family rhythms, identify gaps, create solutions, and seamlessly integrate into our lives as a trusted support person and operational partner.

This role is ideal for someone who enjoys bringing human-centered structure to moving pieces, takes pride in helping busy households function more smoothly, and genuinely values supporting people in meaningful, thoughtful ways over time.

Naturally organized, resourceful, and proactive, with a calm figure-it-out mentality and the ability to independently manage moving parts without needing constant direction. This role requires someone who can anticipate needs, track details, and create systems that help life feel less overwhelming and more supported.

Equally comfortable managing calendars, organizing household logistics, coordinating errands, resetting shared spaces, maintaining organization systems, or helping prep healthy meals and groceries for the week ahead. You enjoy operational support work because you genuinely like making things function better.

Strong emotional intelligence, professionalism, and communication skills are essential. The right fit is warm without being overly familiar, confident without ego, and capable of navigating a dynamic household with maturity, discretion, flexibility, and common sense.

Tech-forward and systems-minded, but still human-centered in approach. Comfortable becoming the organizational hub for the family and helping maintain accountability, manage open loops, track priorities, and ensure important details do not fall through the cracks.

Most importantly, this role is for someone who genuinely enjoys helping others, takes pride in being reliable and thoughtful, and values building long-term trust and partnership within a respectful, collaborative household environment.

• Project manager mindset and approach to work
• Highly organized with strong executive functioning skills
• Comfortable learning and managing digital household systems; Notion, Google Calendars and Docs.
• Strong communication and follow-through skills
• Comfortable working independently and taking initiative without constant oversight
• Curiosity mindset with the ability to create innovative and simplified solutions to current household challenges or gaps
• Warm, grounded, and emotionally mature
• Direct communicator with excellent people skills
• Self-managed and proactive
• Service-oriented with high standards and attention to detail
• Positive, upbeat, and solution-oriented
• Progressive, inclusive, and open-minded
• Comfortable balancing structure with flexibility
• Healthy, active lifestyle alignment preferred
• Able to build trust and rapport naturally with both adults and teenagers

• Manage and maintain household calendars and schedules
• Build and maintain family organization systems in Notion
• Track ongoing projects, tasks, and open loops
• Coordinate appointments, reservations, and travel logistics
• Help identify opportunities for family downtime, events, dinners, and scheduling flow
• Support accountability, communication, and weekly planning rhythms
• Provide regular check-ins and progress updates
• Coordinate logistics related to school, tutoring, and teen scheduling as needed

• Create and maintain household organization systems
• Daily household resets and light tidying (dishes, surfaces, vacuum high-traffic areas)
• Support organization projects and household efficiency improvements
• Wash/fold/organize laundry
• Coordinate donation drop-offs
• Packing and unpacking support for travel
• Indoor plant care
• Change batteries, light bulbs, smoke detectors, filters quarterly
• Mail and package handling
• Breakdown boxes and recycling organization
• Pet care (must not be allergic to cats or dogs)

• Occasional deep cleaning of fridge, oven, and high-use areas
• Clean humidifiers and air purifiers

• Restock pantry, fridge, and household essentials
• Organize, manage, and track household supply lists, open loops, and recurring needs/subscriptions.
• Returns, dry cleaning, and errands

• Assist with grocery shopping and inventory replenishment
• Wash and prep produce for the week; prep healthy snacks/ingredients
• Support vegetarian/pescatarian household preferences, support family meal planning
• Maintain clean, organized kitchen flow and upkeep

• Oversee cleaners/contractors/landscapers
• Research/coordinate repairs and quotes
• Seasonal property maintenance

Please submit:

A brief introduction about yourself and why you are interested in this role
Your updated resume
At least two professional references

Please note this role requires a background check.

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