House Manager (with Meal Prep Support)

Job Title: House Manager (with Meal Prep Support)

Location: Buffalo, NY (14216)

Employment Type: Part-Time (15-18 hours/week, 15 hours guaranteed)

Schedule: Monday-Thursday, flexible afternoon/early evening availability

Compensation: $25-$30/hour, based on experience

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment
• Reliable transportation
• Comfortable around children and dogs

About Our Family:

We are a busy family of 5 with three kids aged 12, 10, and 6 (plus a mini goldendoodle!), committed to maintaining a sense of calm and order amid the demands of everyday life. We value a well-organized home where systems are in place, ensuring that daily tasks flow smoothly and efficiently. Our approach is laid-back and positive, with a strong emphasis on respect, warmth, and trust. We believe in fostering a collaborative and supportive atmosphere where everyone’s role contributes to the overall harmony of the home.

The ideal candidate will be someone who is not only highly organized and proactive but also comfortable in a bustling family environment. You should be someone who can confidently take initiative, handle tasks independently, and help us stay on top of everything—whether it's household organization, meal prep, or general upkeep. We're looking for a long-term partner who is committed to contributing to the household's success, offering us the balance we need to focus more on family time while you help streamline the day-to-day tasks.

Who You Are / What We’re Looking For:

You thrive in creating an organized environment and take genuine pride in building and maintaining systems that bring structure and efficiency to a busy household. You have a natural ability to see what needs to be done and tackle it with initiative—whether it's tidying a room, managing meal prep, or organizing family spaces. Once you understand expectations, you work confidently and independently, executing tasks with precision and attention to detail. Your ability to proactively manage responsibilities and anticipate needs is key to ensuring everything runs smoothly.

You bring a warm, approachable energy to the home, creating a positive, welcoming atmosphere while maintaining professionalism. You understand the importance of being a reliable presence, especially in a family-oriented home, and you’re comfortable working alongside parents who are very engaged but need help balancing the demands of daily life. Your strong communication and interpersonal skills allow you to seamlessly integrate into the family’s dynamic, offering support where needed and ensuring a smooth partnership for the long haul.

Flexibility and adaptability are crucial to your success in this role. As family priorities shift, you’re able to adjust without missing a beat. Whether it’s managing the laundry schedule, coordinating grocery shopping, or overseeing household projects, you excel at staying ahead of the curve and creating systems that keep everything in order. Meal prep is an integral part of this role, and you take pride in planning and preparing healthy, kid-friendly meals that help alleviate stress around mealtime. You have an interest in assisting with administrative tasks related to the family business, bringing an organized, project management lens. You’re focused on building a long-term, sustainable partnership, understanding that the consistency you provide will play a vital role in supporting the family’s evolving needs over time.

Key Responsibilities:

Household Management & Organization

• Create and maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services (every other week)
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Awareness and oversight of household schedules and calendars (Skylight knowledge is a bonus)
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups
• Support packing/unpacking for travel or seasonal transitions
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
• Maintain indoor plants

Meal Planning & Preparation

• Plan and prep healthy meals/snacks for the family
• Pack school lunches (1 kid, as needed)
• Prep lunches for parent to take to work (4x weekly)
• Batch-cook weekly meals (2-3x weekly, kid friendly)
• Shop for groceries and meal-related items
• Follow dietary needs and family preferences (kid friendly, healthy)
• Clean kitchen post-prep and manage kitchen tidiness

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
• Manage linens: rotate bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle special care for delicates or uniforms

Family Support & Child Assistance

• Assist with school/activity pick-ups or drop-offs
• Light supervision, playtime, or back-up childcare
• Occasional date night coverage
• Prep backpacks, clothing, or snacks for school
• Help with child-related laundry or errands

Vendor & Property Oversight

• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across the property
• Oversee outdoor spaces and seasonal maintenance needs (hot tub maintenance and schedule)
• Serve as primary contact for vendors or guests

Deep Cleaning & Special Projects

• Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Clean humidifiers, washing machines, and air purifiers monthly
• Organize special projects: toy storage, seasonal decorations, gear rotation

Administrative & Personal Assistant Support

• Help with day-to-day scheduling, and logistics
• Manage family calendars and reminders
• Handle basic budgeting or receipt tracking for expenses incurred as House Manager
• Assist with coordination of events, appointments, and guest prep
• Occasional administrative assistance with family business

Pet Care

• Occasionally walk dog

Vehicle Management

• Schedule and oversee maintenance, oil changes, and inspections

How to Apply:

Please submit a short introductory letter, updated resume, and at least 3 professional references with contact information.

Please Note: This role requires a background check.

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Salary : $25 - $30