House Manager (w/ Meal Prep and Childcare Support)

Job Title: House Manager (w/ Meal Prep and Childcare Support)

Location: Syosset, NY (11791)

Employment Type: Full-Time, 30–35 hours/week (30 hours/week guaranteed)

Schedule: Monday to Friday, 12:00 pm – 6:00 pm

Compensation: $35–38/hour, based on experience, with occasional date nights or overtime as needed

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment
• Reliable transportation (mileage reimbursement provided)
• General vaccinations
• CPR certification or willingness to obtain

About Our Family

We are a busy family of four with two young children, with a lively and dynamic home. Both parents are deeply involved in their children's lives and also manage demanding careers. We are seeking someone to help maintain the flow of daily life, particularly with meal preparation, household management and organization, and childcare. Our goal is to create a calm, organized, and supportive home where everyone in the family feels cared for, even in the midst of the busy days.

Flexibility and teamwork are important to us. We are looking for someone who can assist with driving the children to their various activities (bonus if you love researching fun activities for the kids!), meal prepping, and managing household tasks like organization and errands. Our ideal candidate is someone who can anticipate the needs of our family, stay on top of household duties, and seamlessly integrate into our daily routine. You will be a crucial part of the team, and we’re looking for someone who is organized, proactive, detail-oriented, and reliable, while also being a warm, positive, and caring presence for our children. You understand that no task is too big or too small and are eager to take on whatever is needed to ensure the household runs smoothly. If you have a “can do” attitude and a genuine desire to contribute to our family’s well-being, you will thrive in this role.

Who You Are / What We’re Looking For

You are someone who flourishes in a dynamic, high-energy environment and finds satisfaction in making things run smoothly behind the scenes. Whether it's meal planning, handling the daily household organization, or ensuring the children’s schedules stay on track, you approach every task with a proactive mindset. You don’t wait for things to happen; you make them happen. You're organized, dependable, and comfortable taking charge, and your sense of responsibility ensures that no detail is overlooked. You are forward-thinking, resourceful, and willing to take on a variety of tasks, big or small, with a positive attitude and a service-oriented mindset.

At your core, you're a natural communicator with a warm and professional demeanor. You excel at managing relationships—whether it’s with the children, service providers, or family members—and do so with a kind and approachable attitude. Your attention to detail is one of your greatest strengths, and you are always thinking ahead, anticipating the needs of the family, and ensuring things stay on track. You have a project manager mentality: you think ahead, prioritize effectively, and ensure everything is completed from start to finish.

You are comfortable with both children and pets, and your ability to manage multiple moving pieces is one of your greatest strengths. You enjoy both the structure of routine and the flexibility that comes with the unexpected demands of family life. You’re comfortable juggling multiple priorities and thrive in an environment that requires adaptability. Above all, you are a kind, responsible, and trustworthy individual who is excited to help a family's life run smoothly and enjoy more quality time together.

Key Responsibilities

Meal Planning & Preparation

• Plan and prep healthy meals/snacks for adults and kids (3-4x weekly)
• Pack school lunches (5x weekly)
• Shop for groceries and meal-related items
• Follow dietary needs and family preferences (healthy, allergen friendly)
• Clean kitchen post-prep and manage kitchen tidiness

Household Management & Organization

• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
• Maintain household organization systems (closets, storage, pantry, toys)
• Oversee and have awareness of household schedules and calendars
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop offs and pick ups
• Support packing/unpacking for travel or seasonal transitions
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
• Maintain indoor plants

Family Support & Child Assistance

• Assist with school/activity pick-ups or drop-offs
• Light supervision, playtime, or back-up childcare
• Prep backpacks, clothing, and snacks for school
• Help with child-related laundry or errands

Laundry & Linen Care

• Wash, dry, fold, organize and put away family laundry (e.g., clothing, towels)
• Iron, steam, and prepare outfits as needed
• Manage linens: refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies
• Handle special care for delicates

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies
• Create and manage running household supply lists
• Coordinate and manage all household order purchases (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping, pharmacy
• Handle package pickup, mail sorting, and deliveries

Administrative & Personal Assistant Support

• Manage family calendars and reminders (scheduling and reminding of doctor’s appointments, birthday parties, etc.
• Handle basic budgeting or receipt tracking for expenses incurred as house manager
• Assist with coordination of events, appointments, and guest prep

Vendor & Property Oversight

• Schedule and supervise service providers (cleaners, contractors, landscapers)
• Research and coordinate repairs, maintenance, and quotes
• Manage routine upkeep across the property
• Oversee outdoor spaces and seasonal maintenance needs
• Serve as primary contact for vendors or guests

Special Projects

• Manage/oversee occasional deep cleans (fridge, oven, baseboards, etc.)
• Maintain and refresh specific zones (entryways, garage, mudroom, playroom)
• Clean humidifiers, washing machines, and air purifiers monthly
• Organize special projects: toy storage, office, bathroom, bedroom

Pet Care

• Feed and walk dogs as needed (15-20 mins, 2x daily)
• Schedule and coordinate vet, grooming
• Keep pet supplies stocked and organized

Vehicle Management

• Ensure vehicles are fueled, cleaned, and organized

How to Apply

Please submit the following:

• A brief cover letter explaining why you'd be a great fit for our family.
• Your updated resume.
• Three professional references with contact details.

Please Note: This role requires a background check.

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Salary : $35 - $38