What are the responsibilities and job description for the Administrative Assistant- Gaming Commission position at Sac and Fox Tribe of Iowa?
JOB TITLE: Administrative Assistant
DUTIES AND RESPONSIBILITIES:
- Screen incoming telephone calls and inquiries.
- Schedule preliminary interviews in Outlook calendar and or/Kode software
- Process all applications.
- Call and set up preliminary interviews.
- Receive and route all correspondence and incoming mail.
- Greet and direct all persons coming into the office.
- Organize all files and forms.
- File all necessary documents in a timely manner.
- Maintain adequate supply of routine forms.
- Coordinate H.R. data on potential hires.
- Issue access card and provisional license upon Commission approval.
- Enter data in card control log.
- Process exit checklist and returned badges book.
- Observe all Commission policies and procedures.
- Safeguard confidentiality of Commission activities, communications and records at all times.
- Conduct all Commission business professionally.
- Respect all fiduciary responsibilities held on behalf of the Sac and Fox Tribe.
- Ensure the common areas in office premises are equipped with required office supplies as appropriate
- Processes ban appeals, set up hearings.
- Goes through to make sure new hires fill gaming packets out completely and all paperwork is submitted accordingly.
- Enter employee/licensee information into all databases.
- Coordinates with Casino departments in order to maintain licensee/patron files.
- Other duties as assigned such as assist Office Manager, Executive Assistant, Investigator, etc., if/when needed.
REQUIREMENTS:
- Must possess sensitivity to Native American Culture.
- Must complete a ninety (90) day probationary period.
- Must be able to pass alcohol and drug test.
- Must be able to pass an extensive background investigation.
- Must be able to conform to regulations as decreed by the Sac & Fox Gaming Commission.
- High School Diploma/GED required.
- Associates Degree or two years of office experience preferred.
SUPERVISION:
- Office Manager of Sac & Fox Gaming Commission
SALARY:
- NON-EXEMPT - $32,177.60-$57,990.40
Salary : $32,178 - $57,990