What are the responsibilities and job description for the Administrative Assistant position at GMG School District?
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will bring enthusiasm, technical proficiency, and exceptional organizational skills to ensure our office runs smoothly and efficiently. This paid position is perfect for someone eager to develop their administrative expertise in a fast-paced environment while providing outstanding support to our team and clients.
Duties
- Manage multi-line phone systems, answer inquiries promptly, and direct calls professionally using excellent phone etiquette.
- Handle front desk responsibilities, greet visitors warmly, and ensure a positive first impression.
- Maintain accurate data entry records using spreadsheets, word processing, and productivity software such as Microsoft Office and Google Workspace.
- Organize and manage calendars, schedule appointments, and coordinate meetings with attention to detail.
- Oversee office management tasks including filing, document proofreading, and maintaining office supplies inventory.
- Provide exceptional customer service by responding to client inquiries via phone or email with clarity and professionalism.
- Assist with bookkeeping tasks using QuickBooks or similar accounting software as needed.
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, spreadsheets, and communication.
- Strong computer literacy with the ability to quickly adapt to new software or technical tools.
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Bilingual abilities are a plus for communicating with diverse clients and team members.
- Experience with office management duties such as filing systems, data entry, and clerical support.
- Demonstrated customer service skills with a friendly demeanor and professional phone communication.
- Familiarity with multi-line phone systems, calendar management, and front desk operations.
Join us as an Administrative Assistant to play a key role in maintaining an organized, efficient office environment while supporting our team’s success!
Pay: $24.06 - $28.98 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $24 - $29