SALES ADMINISTRATIVE ASSISTANT

Position Overview

Sales Administrative Assistant provides administrative and operational support for the Business Managers’ day-to-day sales activities per customer and S&K Sales Co. operating procedures and requirements. This role acts as the right-hand support to assigned Business Managers by helping streamline sales processes, maintain accurate pricing and item data, track manufacturer sales funding, and manage customer and manufacturer portals.

Essential Job Responsibilities

• Perform price maintenance tasks, ensuring accurate product pricing across customer portals, spreadsheets, and internal systems
• Track manufacturer sales funding and trade spending by maintaining internal trackers and submitting claims through manufacturer portals
• Create and maintain customer-specific order forms used by the field sales team
• Perform product item maintenance including UPC, unit of measure (UoM), pack size, and product descriptions across retailer and manufacturer systems
• Create and distribute the Walmart PO Edit/Cut Report daily
• Send report to Walmart Business Managers and collect root cause explanations for 0-filled items
• Upload Business Manager responses into Walmart’s portal so replenishment systems can adjust accordingly
• Proof and validate data entered into systems against original documentation for accuracy
• Coordinate with internal teams including accounting, logistics, warehouse, and sales to resolve pricing or item discrepancies
• Maintain organized documentation related to pricing approvals, claims, and promotional activities
• Assist Business Managers with administrative tasks so they can focus on customer relationships and sales growth
• Other duties as assigned

Core Competencies

• Adaptability – Responds effectively to changing priorities, environments, and business needs. Adjusts approach quickly while maintaining productivity and quality.
• Initiative – Proactively identifies opportunities, takes ownership of work, and follows through to completion without waiting for direction.
• Dependability – Consistently meets commitments, follows through on responsibilities, and maintains reliability in attendance, deadlines, and work quality.
• Sense of Urgency – Prioritizes work appropriately, meets deadlines, and maintains momentum to achieve timely results without sacrificing quality.
• Ethics & Integrity - Demonstrates honesty, professionalism, and accountability in all actions and decisions. Upholds company values, follows policies and regulations, protects confidential information, and acts with fairness and transparency even when under pressure.
• Communication – Conveys information clearly and effectively in written, verbal, and presentation formats. Listens actively and adapts messaging to the audience.
• Collaboration – Works effectively with others toward shared goals, values diverse perspectives, and contributes positively to team outcomes.
• Customer Focus – Demonstrates commitment to meeting internal and external customer needs while representing the organization professionally and responsibly.
• Organization & Time Management - Maintains structured workflows, manages competing priorities effectively, keeps materials and information organized, and meets deadlines consistently.
• Quality Focus – Maintains high standards of accuracy, identifies improvement opportunities, and minimizes errors through attention to detail.

Qualifications and Requirements

• High School Diploma or equivalent experience
• Must have at least 3 years’ office experience
• Ideally 1 years’ experience in sales admin role
• Proficient in Microsoft Office (Outlook, Word, and Excel)
• Experience working with customer or manufacturer portals preferred

Schedule

• Monday – Friday
• 8 Hour Shift
• Reliable attendance is an essential function of this position.

Physical Demands

• Must use sensory skills to effectively communicate and interact with other employees and the public using the telephone and personal contact as defined by the ability to see, read, talk, hear, handle, or feel objects and controls.
• Frequent sitting, walking, grasping, fingering, repetitive motion, and reaching. Occasional standing, bending, and crouching. 
• Ability to lift to 30 pounds occasionally.
• Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential tasks.

Disclaimer - Job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

S & K Sales Co. is an equal opportunity employer. Our company does not discriminate against any employee or applicant for employment because of race, religion, sex, national origin, age, genetic information, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local laws.